Team Administrator

at  New Zealand Ministry of Justice

Providing timely and accurate administration functions including but not limited to:

• Organising meetings, including scheduling, logistics, agendas, and meeting papers.
• Assisting in the management of electronic diaries and emails for managers.
• Maintaining team schedules and work plans as required.
• Meeting support including note and minute taking as required.
• Making travel and accommodation arrangements as required.
• Organising and arranging events and meetings as required.
• Preparing documentation of many different types including briefings, emails, correspondence and presentations.
• Providing technical support and assistance in using computer packages.
• Provide advice and support to the team about Ministry systems and processes.
• Co-ordinate recruitment processes, prepare documentation, support recruitment panels, schedule interviews, process checks, prepare offer packs.
• Support managers with all aspects of finance including forecasting, accruals, reviewing monthly spend.
• Supporting steering committee administration, including building meeting packs and writing/distributing minutes.

Ō pūkenga/Skills and Experience

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we’d love to hear from you!

• Clear verbal and written communication skills.
• Excellent organisational skills
• Ability to read, understand and interpret complex documents, including financial, numerical and business information.
• Wide ranging knowledge of administration systems and process and Microsoft Office software applications.
• Attention to detail, ability to multi-task and work well under pressure.

Mō mātou/About us
At Te Tāhū o te Ture - the Ministry of Justice, we’re committed to working together for a fair and safe Aotearoa. The Ministry of Justice provides a range of justice services around New Zealand. We have more than 3000 people working across 120 locations around the country, all working towards our vision of a safe and just New Zealand.
Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.