Team Administrator Planning Team - Birmingham Office.

at  Savills

KEY SKILLS :

• Excellent administration and time management skills
• Excellent IT skills – Microsoft Office, Outlook, Excel and PowerPoint
• Excellent communication skills (on the telephone, in person and by email)
• Accurate typing skills
• Highly numerate and comfortable with managing financial spreadsheets
• Be willing to learn new IT programmes relevant to Savills operations and to impart this knowledge on the team where relevant.
• Enthusiasm to do a good job in a fast paced, professional and corporate environment.
• Proactive, assertive and self-motivated
• Excellent organisational and prioritising ability
• Excellent communication skills, both verbal and written and positively embraces the use of a telephone.
• Excellent attention to detail
• Excellent ability to work flexibly and multi-task
• Must be a team player but also have the ability to use own initiative
• Dependable – team can rely on candidate to produce work to deadlines and be communicative.
• Ability to work under pressure and key deadlines
• Resilient personality and possess a natural ability to get on with other people
  Find out more about Savills offer
  Recruitment agencies
  Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
  Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.

ROLE OVERVIEW :

To provide support to the Planning team comprising of 10 fee earners and supporting a wider admin team across the Birmingham Office. As part of a fast-paced professional and corporate environment. This role requires someone who is proactive, well organised and diligent and has an eye for detail.

KEY RESPONSIBILITIES :

• Providing full administrative and technical support to the team of 10 planners
• Diary management (awareness of team availability), arranging meetings and booking meeting rooms.
• Typing and formatting of letters/reports/tenders/emails
• Raising fee invoices and management of the team’s billing process including project and team wide fee spreadsheets.
• Managing the preparation of the team’s weekly work list schedule in advance (completion by the end of the previous week) of weekly team meetings.