Job Title: Team Assistant
Location: London/Hybrid (Typically 2/3 days in the office)
Type: Full time - Permanent (If you are a job share partnership, work reduced hours, or any other way of working flexibly, please do still get in touch)
At Ardonagh Specialty, we provide much more than just a workplace. We are dedicated to fostering skill development and knowledge within a team that is passionate about their work, values their Employees, and truly celebrates diversity.
Working at Ardonagh Specialty means you’ll be part of The Ardonagh Group. We are proud of our innovative environment offering many opportunities for growth across the wider group. Employees regularly move between our united teams, and we encourage you to make your role your own.
Our offices are lively and exciting places to be, but we understand that life needs flexibility, and offer a genuinely flexible approach to working. If you are looking to join a thriving, energetic business with exciting plans, this role could be an ideal fit for you.

EXPERIENCE:

• IT systems – knowledge of Microsoft Office is required

PERSON SPECIFICATION:

• Willing to put in hard work and additional hours when required
• Excellent attention to detail
• Excellent grammar, sentencing structure and comprehension needed when note taking
• Ability to work autonomously and as part of a team
• Ability to work across several projects at a time
• Able to prioritise workload and meet tight deadlines, sometimes at short notice
• Ability to work under pressure to deliver accurate results
• Excellent communication skills
• Eagerness to develop skills and grow the role
• A positive, can do attitude with a good sense of humour would make a great fit to this team
  Think you don’t meet every requirement?
  We are dedicated to creating a diverse, inclusive, and authentic workplace where everyone can thrive . If you’re excited about this role, but your experience doesn’t perfectly match what we are looking for, please apply anyway. You might just be the right fit for the job, or other opportunities we may have within the wider Group.

WE TRULY VALUE THE DIVERSITY OF OUR TEAMS AND AS A GROUP, WE ARE COMMITTED TO SUPPORTING AND WELCOMING INDIVIDUALS FROM ALL BACKGROUNDS, AS WE APPRECIATE EVERY PERSPECTIVE IS A SIGNIFICANT PART OF OUR SUCCESS. SHOULD YOU REQUIRE ANY REASONABLE ADJUSTMENT THROUGHOUT THE RECRUITMENT PROCESS, PLEASE DO NOT HESITATE TO LET A MEMBER OF THE TALENT TEAM KNOW.

AS

• Booking of travel to include multiple destinations, hotel, flights, taxi, visa application, covid paperwork and ensure contingency plans when required.
• Booking of meetings including meeting room, catering and ensuring all visitor passes are requested.
• Creating schedules for visiting clients to include meetings, accommodation and hospitality and ensuring necessary marketing material and merchandise is on hand.
• Supporting team with all work required for client pitches including collating of presentation decks.
• To attend and take notes at the monthly Broking Forum ensuring agenda is sent in advance and notes are recorded accurately and circulated in a timely manner.
• Assist team in ensuring timely completion of expense submissions and to have a thorough understanding of the Ardonagh Specialty expenses policy.
• To work closely with team on various workstreams, projects and ad hoc tasks including offsite events and corporate hospitality.
• Record and keep spreadsheet of the team’s annual leave and weekly reporting of business travel and visitors into the office.
• Record and follow up Piiq UK Branch post log ensuring all post is dealt with and actioned by appropriate support services.
• To cover for EA during annual leave.
• To build and develop strong relationships with key stakeholders.