Team Assistant (m/f/d) - Munich

at  Speexx

ABOUT SPEEXX:

Speexx is the #1 platform for people development. Combining cutting-edge AI technology with world-class coaches, Speexx delivers digital business coaching and language training services for global workforces. Since 2012, Speexx has helped over 1500 international clients level up their organization’s professional development and received over 200 prestigious accolades from top tier publications like G2, Fosway, and TIME Magazine for our best-in-class product. Together with our diverse network of trainers, coaches, and full-time Speexxies, we are building the future of learning and development, and this is just the start.
Now as we grow, we are searching for a new Team Assistant to join the People & Culture team in our Munich business unit. This is an exciting opportunity to grow with a truly global, dynamic team and have a positive impact on the L&D tech industry from day one. If this sounds like you, keep scrolling!

What you’ll do:

• Responsible for mail and front office desk
• Ordering office supplies, telephone contracts, mail and courier services
• Coordinating third-party providers (cleaning agency, janitor service etc.)
• Coordinating meetings in the office (meeting room preparations)
• Responsible for fleet management (keys, parking spaces)
• Planning and execution of internal events, workshops and global company events
• Support in workplace design (office renovation, health and safety measures, etc.) and optimization of internal processes
• Supporting our People & Culture teams with exciting projects such as employee well-being programs, etc
• Managing first day for employees (onboarding box, preparing desks, sending equipment to remote workers)
• Main contact for employees within the DACH region

WHAT WE ARE LOOKING FOR:

• Professional experience in office & event management ideally in an international environment
• Excellent time management and the ability to multi-task and prioritize
• Strong organizational and planning skills in a dynamic environment
• Fluency in German and English
  Your Benefits:

At Speexx, we’re all about empowering people—and that includes YOU! Here are the perks you can enjoy with us:

• Flexible working hours: We don’t believe that a rigid 9-to-5 schedule is the best path to a healthy work-life balance. So, we give you the flexibility to do your best work in a way that suits you and your team.
• Hybrid office models: Sometimes you need to work from home, take care of a family member, or just need a change of scenery. That’s why we offer flexible hybrid work models.
• International team: You’ll work in a diverse, agile environment with colleagues from offices around the world, including Munich, Madrid, Pavia, Rome, Paris, and Shanghai.
• Culture of learning: Dive deep into our Speexx Academy, participate in our global mentoring program, internal workshops, or external training sessions.
• Outstanding language training: Learn a new language or improve existing skills with our Speexx platform. Your friends and family can also enjoy a discount on our world-class language training.
• Wellbeing initiatives: Take advantage of a discounted Urban Sports Club membership, free yoga classes at the Munich office, and 30 days of vacation plus public holidays (including Christmas Eve and New Year’s Eve).
• Mobility budget: Receive a monthly commuter budget of €60 for regional trains, city transport, bike costs, and more.
• Pension support: Receive a 15% contribution to your German pension account (bAV).

Our Hiring Adjustments & Experience:
At Speexx, we are searching for individuals with varied skill sets, backgrounds, and experiences that can help enrich our culture even further. Even if you don’t meet every requirement, we still encourage you to apply. Don’t let the confidence gap or imposture syndrome hold you back from shining!
Just like our personalized learning solutions, our recruitment is not one-size-fits-all. Please let us know if you need any adjustments throughout the hiring process! We are looking forward to hearing from you!

• Responsible for mail and front office desk
• Ordering office supplies, telephone contracts, mail and courier services
• Coordinating third-party providers (cleaning agency, janitor service etc.)
• Coordinating meetings in the office (meeting room preparations)
• Responsible for fleet management (keys, parking spaces)
• Planning and execution of internal events, workshops and global company events
• Support in workplace design (office renovation, health and safety measures, etc.) and optimization of internal processes
• Supporting our People & Culture teams with exciting projects such as employee well-being programs, etc
• Managing first day for employees (onboarding box, preparing desks, sending equipment to remote workers)
• Main contact for employees within the DACH regio