Team Assistant / Office Management

at  SQUER Solutions GmbH

Innovative technologies, agile concepts, MVP mindset - everyone is talking about it. With us you are right in the middle of it! Together with established clients, we develop efficient software solutions, move along product development, create agile values and principles and share our knowledge with the world.Making a real impact and delivering high standard quality while staying authentic and treating each other with respect and fairness are prerequisites for all our projects and as a core value within the team.
SQUER is looking for a highly organized and motivated Team Assistant / Office Management. You’ll be responsible for ensuring the smooth operation of our office, managing administrative tasks, supporting staff, and contributing to a positive work environment. This role requires a dynamic individual with excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced setting.

YOUR QUALIFICATIONS

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills in English and German.
• Proficiency in MS Office (MS Word, Excel, PowerPoint) and affinity for technology
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and attention to detail.
• Independent working style, reliability and accuracy
• Professional, friendly and obliging behavior
• Drivers license is a plus

• Office Operations:
• Oversee daily office operations to ensure efficiency and productivity.
• Maintain office supplies inventory by checking stock and ordering items as needed as well as preparing our weekly office breakfast.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Ensure the office layout is functional and well-maintained.
• Administrative Support:
• Provide administrative support to the executive team and other staff as needed.
• Schedule meetings, appointments, and manage calendars.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare reports, presentations, and other documents as required.
• Human Resources:
• Assist with onboarding new employees, including preparing workstations and conducting office tours.
• Assist by coordinating staff events and activities.