Team Assistant

at  Stockland

We have an opportunity for a Team Assistant to join our National Operations team at our Sydney Head Office.

THE STOCKLAND PROPOSITION

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.
We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this.
We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being and financial services products.
Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.

In this role you will assist the managers/team in enhancing Stockland’s Brand and support in the creation of a strong performing and collaborative team environment.

Your daily responsibilities will include:

• Assist with raising purchase orders, paying invoices and setting up suppliers/contracts
• Organise and complete tasks, assist in organising events, prepare presentations/correspondence, complete reports within set timeframes, draft letters and manage emails.
• Perform information management including collection and maintenance of files/records, correspondence and project files for easy retrieval.
• Perform diary management, travel arrangements, stationary orders, timely invoice payments, typing, expenses, organisation of approvals and the provision of solid administrative secretarial support including preparation of minutes, agendas and PCG reports.
• Use good communication skills to liaise clearly with internal and external stakeholders, to ensure meetings are booked, meetings/events are attended, reports/presentations are accurate and prepared by set deadlines etc.
• Take a proactive role in ensuring full compliance with relevant Operational Risk procedures. For example: Design reviews, Project/property risk assessments, Contractor assessment and management, and Incident reporting.