Team Assistant - Supply and Operations

at  BP

JOB DESCRIPTION:

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others.
About the role
This role is responsible for providing an efficient, effective and comprehensive administrative and secretarial support and service to the General Manager of Supply and Operations, General and their direct reports
Job Accoutabilities
Lead key health, safety and environment agenda items
Act and remain and trained and compliant as the Health, Safety and Environment and Fire Marshall for the Midstream floor at the office represenatitive at the various safety meetings
Provide secretarial and administrative support to the Head Commercial Optimisation and direct reports including:
Diary Management & coordination of internal meetings, travel and ad hoc arrangements as required from time to time.
Management and follow up of actions, emails and correspondence
Coordinates travel arrangements, accommodation and itineraries including external guests and third parties
Answers, screen calls and takes messages when the team members are out of the office and ensures that messages are passed on to the right people accurately.
Manage, Capture and Process the monthly expense capturing via the Concur System
Control and Co-ordinate the purchase and issue of office stationery
Assists the team with the planning and coordination of external meetings and office events

EDUCATION

Matric, Secretarial or Supply Chain diploma or equivalent is a requirement.

EXPERIENCE

Experience in Executive Support Role (3-5 years), (have relevant experience in supporting Senior Leaders / Executives)

SKILLS & COMPETENCIES

Skilful application in the ability to work in ways that achieve remarkable performance
Skilful application of the ability to embrace the changing business environment
Skilful application of an awareness and ability to willingly take initiative lead when needed
Expert application of the ability to work with others to make a real difference
Skilful application of the ability to make informed and effective decisions
Basic application of the ability to create innovative solutions to business challenges Proactive, ability to work outside normal working hours, ability to work independently
We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.
There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and many others benefits.

SKILLS:

Adaptability, Authenticity, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Please refer the Job description for details