Team Assistant

at  Vantage Data Centers

About Vantage Data Centers
Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.
Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
About Vantage Data Centers
Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across six markets in North America and six markets in Europe, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Vantage’s business is growing exponentially through a combination of greenfield market expansion and acquisitions across North America and Europe.
Position Overview
The Team Assistant provides support in a variety of functions to the VPs and the EMEA Delivery Team. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential tasks. It is a dynamic and multifaceted role designed to support the efficient operation of our Delivery VPs. Assisting with day-to-day administrative tasks including presentation preparation, scheduling meetings, managing calendars, and coordinating travel arrangements for VPs, preparing presentations for Monthly calls and serving as a gatekeeper for VP calendars
Part of this role is to support the Office Manager with office administration and general office duties.
An ideal candidate for this position is a resilient, detail-oriented and a problem-solver. Must be comfortable working with a wide range of stakeholders in different time-zones. Position requires integrity, objectivity, promptness and the ability to stay organized in a fast-paced environment. Projecting a positive, confident attitude, with strong customer service skills, will be essential to success.

Essential Job Functions

• Coordination of daily calendar, travel arrangements (domestic and international), and administrative activities for the VPs, EMEA and other members of the Delivery Leadership Team, EMEA where required
• Assist office manager with event planning and support
• Expense report preparation
• Asist office Manager with organization, communications, and schedule flow
• Ordering office supplies
• Uses discretion, judgement, and knowledge of organisation to facilitate leadership activities
• Conference room management, including meal ordering when appropriate
• Office reception & customer service
• Periodic filing, both hardcopy and softcopy
• Shipping & receiving documents and packages
• Internal company communications
• Be able to prioritise your workload
• Contribute to the continuous improvement of processes and procedures
• Identify opportunities to develop processes to meet business requirements

Job Requirements

• Business Degree or equivalent
• 2+ years of experience in an administrative, organizational or other detail-oriented function
• 2+ year as an Team Assistant
• Highly-organized, energetic and a fast learner
• Excellent presentation skills
• Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking
• Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools
• Experience with Outlook calendaring is required
• Experience with SharePoint, preferred
• English language is mandatory. Knowledge of other languages such as German or Italian is desirable, but not essential.
• Discretion and confidentiality
• Referencing and security checks will be carried out as required

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.
Don’t meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.
Vantage Data Centers is an Equal Opportunity Employer
Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers

Please refer the Job description for details