Team Lead, Office Services + Facilities

at  Field Law

Location:
Calgary
Closing Date:
-
Practice Area:
The Team Lead supports the Office Services team in delivering administrative support to the firm through, shipments + deliveries, scan + print jobs, facilities support, upkeep, and purchasing of supplies and hospitality + catering.
Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

QUALIFICATIONS + SKILLS

• 2+ Years of Scan and print experience
• Ability to format Excel workbooks for printing on standard media
• Expert MFP maintenance and printing Skill
• 2+ Years of courier and logistics experience, including customs export forms
• Facility maintenance,
• including appliance and furniture repairs, or replacement and building repairs
• Understanding of commercial HVAC will be an asset
• Electrical and commercial lighting knowledge will be an asset
• Ability to fully utilize computer workflows to complete tasks and train team
• Ability to research information for projects
• Software Experience
• Outlook Resource Calendars
• Intermediate Word Skills
• Intermediate Excel Skills
• Expert Power PDF Skills
• PDF manipulation, create impositions and change page layouts

• Providing support to the Director of HR + Administration and COO with projects and updating department status
• Invoice handling for the department
• Ensuring facility is ready for new hires
• Leading Office Services team
• Coordinating Office Services staffing and coverage
• Training new hires on the function of Office Services
• Developing, documenting, and implementing department procedures
• Facility repairs and maintenance
• Liaising with the property manager and building operators for building repairs
• Working alongside other team leads and managers to complete projects and complete tasks
• Record and format analytics for space usage and equipment usage.
• Work with the MFP provider to ensure machines are maintained to a high uptime
• Manage vendor relations and accounts
• Manage the internal access control system, and premises security devices
• Management of tenant parking
• Understanding current state and history of the premises and provide information as needed to the firm leaders and BDM for RFPs
• Working with the Business Development + Marketing department as needed for inhouse marketing collateral.
• Liaise with others on space planning