Team PA

at  Hireonline

DO YOU HAVE EXCELLENT DIARY MANAGEMENT EXPERIENCE?

As a Team Assistant, you will play a vital role in supporting the efficient operations of the organisation through precise diary management and scheduling coordination. If you are a multitasking guru with exceptional organisational skills, excellent communication abilities, and a passion for providing top-notch customer service, this is the perfect opportunity for you!
JOB TITLE: Team PA
COMPANY: Executive Search
CONTRACT: Permanent
SALARY: up to £35,000 per year
The key aspect of the Team Assistant role is complete management of internal diaries, scheduling client and business development meetings, and coordinating external client candidate interviews. This involves liaising with multiple stakeholders to arrange suitable times across multiple time-zones, updating schedules, and ensuring all parties are promptly informed of any changes. Responsibilities include:

1) Diary Management

• Efficiently manage the calendars of the Managing Partners, identifying and resolving any scheduling conflicts to maintain smooth daily operations.
• Organise calendars using an established colour-coding system and prioritise tasks based on urgency and importance.
• Update the central CRM system when client or business development meetings are scheduled.

2) Team Coordination

• Coordinate and plan travel itineraries, including transportation, accommodation, dining reservations, and activities.
• Support the planning and execution of internal and external events, such as training sessions, team-building activities, and seasonal parties.
• Make reservations for coffee/dining arrangements and book meeting room facilities.
• B) Experiences and Competencies

1) Experience: 2-3 years’ experience in administrative roles would be ideal, with a strong emphasis on diary management and supporting senior leadership.
2) Technical Proficiency: Advanced skills in Microsoft Office Suite, CRM systems or scheduling software, and a foundational understanding of data entry and document control processes.
3) Organisational and Multitasking Abilities: Excellent organisational skills with a keen attention to detail, demonstrated ability to manage multiple priorities, and meet tight deadlines in a fast-paced environment.
4) Professional Communication and Customer Service: Exceptional written and verbal communication skills, particularly in liaising with senior executives, combined with a strong customer service mindset.
5) Adaptability and Discretion: Flexibility to adapt to evolving needs, a proactive approach to learning new tools, and the ability to handle confidential information with utmost discretion

Please refer the Job description for details