Team Secretary

at  Cwm Taf Morgannwg University Health Board

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Organise own daily work processes, ensuring work is produced to a high standard in a timely manner. Be able to implement and adapt to new systems as and when introduced. Undertake routine audio and copy typing duties, associated with medical/client correspondence, discharge and clinic letters along with medical reports. Receive and action domiciliary visit requests.
Assist in the production of activity data for the team. Organise and maintain an effective filing/bring forward system. Undertake and assist in regular data accuracy checks and data cleansing. Deal efficiently and effectively with correspondence and queries, often of a highly confidential nature from other agencies and the general public.
Deaf effectively with all other correspondence and queries relating to the service. Ensure all patient/client correspondence and investigations are filed into case notes within required timescales. Maintain an accurate Medical Records filing system, ensure case notes are tracked appropriately. Process incoming referrals, liaising with core team members and Admin Team Leader regarding incoming referrals and Single Point of Entry.
Assist in supporting the Single Point of Entry Meeting as and when required. Ensure client appointment booking systems are well managed and maintained. Carry out health and safety responsibilities in accordance with Directorate and University Health Board Policies and procedures. Assist with the typing of research projects as necessary.
Produce information in presentation format as required. To use University Health Board and Local Authority systems such as FACE, WCCIS and Myrddin on a frequent basis. Dealing sensitively with clients in person and via the telephone. Ability to deal with distressing circumstances which may appear when dealing with highly sensitive correspondence.
Follow and comply with all University Health Board policies and procedure

Please refer the Job description for details