Technical Admin Assistant

at  Bidvest Facilities Management

MAIN OUTPUTS

Perform general duties such as filing, and organizing documents, and reports
Communication Handling: Manage incoming and outgoing communications, responding to emails, and routing messages to the appropriate individuals or departments.
Assist in scheduling faults, PPM, CPM, TX, RF activities, and ensure that teams aware of their schedules.
Data Entry: Input and update information in databases, spreadsheets, and other software. Ensure accuracy and completeness of data.
Meeting Support: Assist in organizing and coordinating meetings. This may include arranging meetings on MS Teams, preparing meeting rooms, creating agendas, taking meeting minutes, sending reminders, and distributing relevant materials.
Document Preparation: Draft and edit documents and reports. Ensure that all documents are formatted correctly and adhere to organizational standards.
Team Collaboration: Work closely with team members to ensure smooth operations within the office.
Record Keeping: Maintain and update records, databases. Ensure that information is stored securely and is easily accessible when needed.
Ad Hoc Tasks: Handle various tasks and projects as assigned by supervisors or management. This could involve research, analysis, or other administrative projects.
Activities tracking and advise promptly on behind schedule activities to the support team.
Accurate information gathering and analysis and presentation if needed.

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:
Matric (Technical Matric advantageous)
Desired Experience & Qualification, e.g. Business Management or project management or admin qualification or N3-N6 Technical qualification
MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)

Experienced Technical Admin Assistant on a permanent base to administrate overall FFO contract work activities without limitations.