Technical Officer (Planning)

at  World Health Organization

Grade: P3
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 years
Job Posting: Oct 15, 2024, 6:07:44 AM
Closing Date: Nov 5, 2024, 4:59:00 PM
Primary Location: Switzerland-Geneva
Organization: HQ/POL Polio Eradication DGO
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

EDUCATION

Essential:

• A university degree in business, statistics, mathematics, humanities, science or a related field.

Desirable:

• Advanced university degree (masters level or above) in a relevant business, applied science or management related field.

EXPERIENCE

Essential:

• At least 5 years of relevant experience including operational planning and workplan management of which at least 2 years should have been working for a UN agency
• Experience working with teams in the global public health sector
• Demonstrated skills in project management
• Demonstrated experience of working with senior management

Desirable:

• Previous work with Polio and/or Immunization programs would be an asset.

SKILLS

Additional mandatory competency:

• Respecting and promoting individual and cultural differences.
• Excellent analytical and communication skills, with the ability to write clearly, succinctly and promptly.
• Ability to work and produce results and meet deadlines.
• Demonstrated knowledge of workplan management and operational planning principles and practices.
• Ability to act, take initiative and perform work with general guidance.
• Proven ability to maintain and establish good interpersonal working relations and to work with competing priorities under pressure.
• Strong IT skills to support reporting and analysis including advanced use of databases, excel, pivot tables, MS Project and other analytical tools.

USE OF LANGUAGE SKILLS

Essential:

• Expert knowledge of English.

Desirable:

• Intermediate knowledge of French. Intermediate knowledge of any other official WHO languages (Arabic, Spanish, Chinese, Russian).

• Working with polio objective focal points, develop and manage common planning elements for operational planning across Headquarters, regions and countries, ensuring clear mapping to GPEI budget elements.
• Facilitate the development of workplan review processes to support quality assurance and compliance with operational planning guidelines.
• Plan and conduct quarterly reviews with coordinators of their workplans and support ongoing budget and implementation monitoring.
• Guide unit staff to complete regular review processes for operational planning, include quarterly or mid-term reviews.
• Establish regular review processes in Headquarters with coordinators for their workplans and support close management of budget and implementation at least quarterly.
• Extract, organize and consolidate GSM reports and data to analyse implementation and generate mandatory performance assessment reports for the mid-term review and other required and ad hoc reports for ongoing workplan management.
• Prepare reports and analysis relating to planning and administration in response to programme changes, new strategic directions or other requirements as they arise, for example in relation to the Polio ramp-down in regions and future transition to other roles, functions and programs.
• Work closely with the teams working in related areas in budget, workplan management, award management and planning for Polio, cross-training and providing back up for related tasks such as management of the HR workplan.
• Design/develop user friendly tools and utilities to facilitate the identification of priorities for both strategic and operational planning processes, and for monitoring programmatic and financial performance.
• Develop and manage planning elements and budget databases; facilitate the creation of result hierarchies and workplans in GSM; implement organization structure changes in GSM to facilitate planning and operations.
• Assist the Chief Operations Officers in managing the overall administration of the operations of the Polio program, through support to organizational change, communications, tracking of deliverables and other required tasks.
• Perform other duties as required.