Temporary Accounting Clerk (D)

at  Waterloo Region District School Board

Financial Services
Education Centre
Applications from employees from within the Board as well as external applicants will be accepted. However, applicants will be considered in the following order:
1) Qualified permanent ESS/OSSTF Bargaining Unit employees.
2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3) Qualified external applicants (includes employees from other Bargaining Units)
Reporting through the Accounting Officer to the Manager, Accounting Services, the successful candidate will be responsible for the day-to-day accounting functions to support the Board’s subsidiary systems. As a member of the Financial Services team, the successful candidate will also assist in the development of business pans, workflow modernization and training initiatives to support our system.
The successful applicants for this Temporary Educational Support Staff position, Level D ($47,511 - $57,686), will be working 35 hours per week, 12 months per year, effective as soon as possible to January 6, 2025.

QUALIFICATIONS:

Post secondary education (undergraduate degree or college diploma) in a business related field e.g. Bachelor of Accounting Science, Bachelor of Business Administration, Bachelor of Commerce and Administration
Minimum 3 years’ experience in a role carrying out similar work;
Previous experience working in a charitable organization would be an asset
Experience and proficiency in working in a windows environment using various administrative software packages (MS Office, Adobe Acrobat Professional, G-Suite)
The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.
We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:
First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons of marginalized sexual orientations, gender identities, and gender expressions
We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process

Prepare deposits including cash and cheque handling for WRDSB and its subsidiary systems and related tax receipts;
Process accounts payable invoices and cheques and prepare bank transfers for WRDSB and its subsidiary systems;
Request the setup of new general ledger code of accounts for subsidiaries to ensure compliance with internal board policies and all government reporting purposes;
Review Journal entries prepared by schools to ensure accuracy and maintain GL integrity;
Prepare Journal entries for the WRDSB and subsidiary accounting systems;
Calculate bank and financial investment interest allocations, prepare related journal entries and bank transfers for WRDSB and it’s subsidiary systems;
Support WRDSB and subsidiary year end processes including yearly reports from schools, Scholarship awards, school carryover journal entries, etc.;
Monthly account reconciliations and related journal entries including school inter-entity accounts;
Provide excellent customer service and support to school staff on various components of Board’s subsidiary accounting systems – Scholarship, WEFI, School Generated Funds and Student Activities Council (SAC);
Provide training and support to school and Board staff as it relates to procedures, processes, best practices and use of the financial system;
Provide support to the Accounting Officers for all subsidiary entities;
Work collaboratively as a member of the Financial Services teams to meet departmental and organizational objectives;
Other duties as assigned.