Temporary Support Administrator

at  Johnsons Celtic Linen

Job Specification
Job Title: Temporary Support Administrator
Reporting to: HR Manager
Department: Human Resources
Nature of Contract: Three-month Fixed Term Contract
Over the past year, the Johnsons Celtic Linen (Johnsons Ireland) has experienced significant growth. In order to support this expansion, we are seeking a Temporary Support Administrator. This role will primarily operate within Human Resources. The successful candidate will be based at our Drinagh site.

Key Responsibilities:

• Accurately upload and maintain employee lifecycle documents to TMS, including training records, contracts, and other related documentation.
• Provide effective administrative support for HR activities such as site recruitment, pre-employment checks, inductions, contract preparation, absence management, discipline and grievance processes, employee engagement, communication, employee relations, and performance management.
• Maintain personnel files and records, ensuring all data is processed promptly and in compliance with current data protection legislation.
• Participate in meetings as required, ensuring accurate meeting notes are recorded.
• Ensure that all HR information is handled confidentially and in compliance with GDPR guidelines.
• Process routine employee requests and provide relevant information and paperwork in a timely manner.
• Provide general administrative support as needed.
• Actively support HR wellbeing and employee engagement initiatives.
• Assist with HR projects and special events as required.

Person Specification:

• The ideal candidate must demonstrate a high level of discretion, integrity, and trustworthiness in handling confidential information.
• A pragmatic and enthusiastic approach to completing tasks.
• Strong IT skills with demonstrated proficiency in using Word, Excel, PowerPoint and document scanning software and hardware (e.g., scanners, multi-function printers, and desktop or cloud-based storage systems).
• Familiarity with document management systems and file storage solutions.
• Strong attention to detail with the ability to quickly, accurately and efficiently handle repetitive tasks.
• An ability to identify opportunities to improve processes would be advantageous.
• Proactive and assertive, with a willingness to ask the necessary questions to ensure tasks are completed efficiently.
• Team-oriented with the ability to address issues promptly.
• Resilient and adaptable.
• A commitment to our Vision, Mission and Values.
• Excellent (C2) Level of English.
• Previous administrative experience is an advantage.

Job Types: Full-time, Fixed term
Contract length: 3 months
Pay: From €13.70 per hour
Expected hours: 37.5 per week

Benefits:

• Employee assistance program
• On-site parking

Schedule:

• Monday to Friday

Experience:

• Office or administration: 1 year (preferred)

Work authorisation:

• Ireland (required)

Work Location: In person
Application deadline: 20/01/2025
Reference ID: Temporary Support Administrator
Expected start date: 21/01/202

• Accurately upload and maintain employee lifecycle documents to TMS, including training records, contracts, and other related documentation.
• Provide effective administrative support for HR activities such as site recruitment, pre-employment checks, inductions, contract preparation, absence management, discipline and grievance processes, employee engagement, communication, employee relations, and performance management.
• Maintain personnel files and records, ensuring all data is processed promptly and in compliance with current data protection legislation.
• Participate in meetings as required, ensuring accurate meeting notes are recorded.
• Ensure that all HR information is handled confidentially and in compliance with GDPR guidelines.
• Process routine employee requests and provide relevant information and paperwork in a timely manner.
• Provide general administrative support as needed.
• Actively support HR wellbeing and employee engagement initiatives.
• Assist with HR projects and special events as required