Tenant Administrator

at  SmartCentres

Job Title: Tenant Administrator
Reports To: Assistant Director, Tenant Administration
Department: Tenant Admin. & Collections
Summary
Management and maintenance of tenant-related activity in the Yardi financial databases for an assigned portfolio in a high-volume environment.

ACADEMIC/PROFESSIONAL REQUIREMENTS:

• University or college diploma in business administration, or an accounting area.

REQUIRED SKILLS/EXPERIENCE:

• Minimum 3 years experience in property management, business administration, or an accounting area.
• Highly organized and motivated, with a willingness to take ownership over an assigned workflow.
• Attention to detail, takes pride in the quality of work.
• Comfortable working with numbers.
• Comfortable working in a team-based, open-concept office environment.
• Good oral and written communication skills with the ability to effectively communicate across all levels within and outside of the organization.
• Knowledge of Yardi Voyager would be an asset.
• Knowledgeable in reading commercial retail and office leases.
• Bilingual in English and French (both written and verbal) would be an asset.
  Values
  The Tenant Administrator shall conduct him/herself in a respectful and ethical manner in representing the Trust’s interests. The Tenant Administrator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities, demonstrating creativity and resourcefulness in achieving desired results. The Tenant Administrator must take accountability for decisions made and the Tenant Administrator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.
  We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation

• Manage all activities that relate to the tenant lease record in the Yardi systems. This includes, but is not limited to, activity related to new tenancies, extensions, assignments, expansions, relocations, contractions, terminations, and holdovers.
• Responsible for tenant and unit set up, financial and non-financial data integrity, and updating of systems with tenant contact information.
• Read complex retail and office lease language to accurately abstract financial and non-financial contents of the lease in the creation of the Yardi lease summary while setting up tenants.
• Invoice tenants as stipulated by their lease agreements by department deadline
• Create charge adjustments to the tenant ledger as required by the executed lease document and in accordance with the Tenant Setup Process.
• Prepare unit setup in Yardi including the following: unit number assignment per the approved numbering convention, unit type, certified areas, and square foot history all in accordance with the Unit Setup Process.
• Actively liaise with Accounting, Legal/Lease Administration, Property Management, and Construction departments as required to complete the tenant’s lease record.
• Annual Rental Advice Notice package assembly and distribution for an assigned portfolio.
• Special projects as assigned
• This position consists of monthly financial deadlines. Overtime may be requested.