Tender Specialist, Italy

at  Illumina

What if the work you did every day could impact the lives of people you know? Or all of humanity?
At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.
Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.
Tender Specialist – Italian speaking
Cambridge (UK) or Milan (Italy)
3 days on-site
External Closing Date: 9th February 2025
Why Us
By joining the EMEA Tender team, you’ll join a culture fueled by innovation, collaboration and openness, helping change lives by driving advancements in life sciences, oncology, reproductive health, agriculture and other emerging markets. Your new colleagues are all deeply passionate about what they do, knowing that our work has the power to improve lives. You will coordinate, track and control multiple tenders which relate to Illumina’s broad cutting-edge product portfolio.
Over the last few years, Illumina has experienced rapid expansion and this role is supporting our continued growth plans.
Why You
You will be a strong administrator, preferably with experience in tender coordination, who is fluent in business Italian. You will work on multiple tenders at any one time and thrive at meeting business critical deadlines in our fast-paced environment. You will have excellent attention to details and good communication skills as well as a collaborative style. You may have worked in life sciences or clinical diagnostics in an administration role and it would be a benefit if you have used Salesforce previously.
To be ideal for this role you will have a strong administrative background and preferably experience within bid management, marketing or business development.
As Italian speaking Tender specialist you will be a vital part of our Commercial Operations Team. You will work closely with our sales, service, finance and contracts/legal functions across Europe and get involved in some truly exciting projects involving improving human health.
If you want to push boundaries and join a culture fueled by innovation, collaboration and openness, this role could be for you. If you want a brilliant, fast-paced, mission-driven environment, then Illumina is the place for you.
The Role
You will be responsible for administration of the full tender process, reviewing tender requirements, assisting with quotations, preparing submission documentation, and ensuring each proposal is reviewed and approved before submission.
This role is a hybrid role, based in the Milan office 3 days per week.

Key responsibilities include

• Undertake and complete PQQ, RFQ submissions and technical/compliance information to accompany tender bids and responses to expressions of interest
• Download/upload tender documents via procurement portals
• Manage clarification questions/responses
• Maintain a library of frequently used documents and standard responses
• Liaise with colleagues to gather supportive data and works information
• Manage the approval process before the tender is submitted
• Create and collate information as required including CVs, technical information, statistics and presentation slides
• Create production of final documents
• Review all tender documentation prior to submission, checking for errors/completeness

What can you expect
With Illumina you can expect a highly competitive salary accompanied by a market leading benefits package. You will be part of the global leader in the Sequencing industry where you will find robust growth opportunities and career development within Illumina.
Our team members are bright, energetic and dedicated - they are the driving force behind our innovation and impact. To attract the best and brightest, we offer a competitive employee benefits program. We view it as a smart investment in our people, one that recognizes the tremendous value they bring to our business every day. At Illumina, we push boundaries. We think beyond the conventional. We dream big. With the energy of so many bright and accomplished people, the opportunities are endless.

• Undertake and complete PQQ, RFQ submissions and technical/compliance information to accompany tender bids and responses to expressions of interest
• Download/upload tender documents via procurement portals
• Manage clarification questions/responses
• Maintain a library of frequently used documents and standard responses
• Liaise with colleagues to gather supportive data and works information
• Manage the approval process before the tender is submitted
• Create and collate information as required including CVs, technical information, statistics and presentation slides
• Create production of final documents
• Review all tender documentation prior to submission, checking for errors/completenes