Tender Support Assistant

at  Centre for Ecology Hydrology

Salary - £30,684 to £32,563
Hybrid working (50/50)
Permanent and Full-Time (37 hours per week)
We will be reviewing applications upon receipt, and we reserve the right to close this advert if we find the right candidate, so we encourage you to apply early.
UKCEH is looking for an enthusiastic Tender Support Assistant to join our team of talented individuals, contributing to scientific discovery and generating the data, insights and solutions researchers, businesses and governments need to solve complex environmental challenges.
Working at UKCEH is rewarding. Our science makes a real difference, enabling people and the environment to prosper, and enriching society. We are the custodians of a wealth of environmental data, collected by UKCEH and its predecessors over the course of more than 60 years.

As a valued member of our team, you’ll get:

• 27 days annual leave, rising to 29 days after five years, plus 3 days for our Christmas closure
• 10% employer pension contribution
• Enhanced maternity and paternity leave (subject to qualifying requirements)
• 24 hour, 365-day access to support with physical, mental, social, health or financial issues plus access to our trained Welfare Officers
• Flexible working opportunities

..
You’ll be joining our highly valued and friendly Tender Support Team to help with day-to-day administration activities. We help secure competitive income opportunities amounting to over £30M per year!
You’ll be in direct contact with scientists across all four sites. We need your confident communication and organisational skills to build rapport across a variety of stakeholders, together with the ability to work with diligence and accuracy to meet strict deadlines.
You’ll have the opportunity to learn about our world class research and our main funder streams. You may occasionally support our Research Development and Impact department.
If you thrive on pulling information together from multiple sources, take pride in being able to communicate well in a reactive environment, and yet you can maintain the high level of accuracy and attention to detail required, we’d love to hear from you!
You’ll be joining a leading independent, not-for-profit research institute that’s committed to recruiting talented people like you, progressing your career and giving you the support you need to thrive at UKCEH.
You will provide key support within the Tender Support Team and Research Development and Impact department.

Your main responsibilities will include:

• Recording information about funding opportunities and outcomes
• Maintaining company profiles within bidding portals
• Providing key information about UKCEH to support proposals
• Arranging meetings with some minute taking
• Ensuring documents and emails are filed appropriately

For the role of Tender Support Assistant, we’re looking for somebody who has:

• The capability to work with autonomy, manage and prioritise your own time, with a changing workload to meet deadlines, as well as working collaboratively in a team environment
• Skills in showing initiative to solve problems and find solutions. Knowing when to resolve issues on your own and when to escalate or seek advice
• Efficiency in service delivery: responding to requests quickly, accurately and appropriately
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook and Teams)
• Understanding of data integrity and the importance of accuracy in completing data entry tasks. Database experience preferred e.g., Microsoft Access
• Competence in document management: accurately filing documents and maintaining folders in good order
• Exceptional attention to detail: able to proofread written material to check for grammatical and spelling errors
• Experience in formatting documents to meet set requirements

We would be delighted if you also had the following skills/experience:

• Knowledge and/or interest in Environmental Science
• Administrative experience in a university, research organisation, consultancy, or similar professional services environment
• Experience/understanding of research funding, funders and the proposal/tender process

If you are shortlisted for this role, the interview process is in two stages. The first stage is a timed computer-based practical assessment (usually 30-minutes), using Microsoft Word or similar. Full guidance will be provided, the results of the practical will determine progression to a second stage 1-hour interview, preferably in-person at our Wallingford site.
If we’ve just described you, we’d love to meet. Apply now. Please send us your CV, accompanied by a covering letter which highlights any relevant skills and experience, together with what excites you most about the role and working for UKCEH.
Unfortunately, we are unable to offer visa sponsorship for this position at this time.
About Us
Here you can explore the kind of roles we recruit for, search our latest vacancies, learn more about what it’s like to work at UKCEH, and find out about the many benefits of joining our team.
Every one of our 600+ staff and 50+ postgraduate students plays a vital role in delivering our ambition to understand the environment and the human impact on it, so that together people and nature can prosper.
How we work is just as important as what we achieve. We want UKCEH to be a welcoming, inclusive, engaging and collaborative place to work. We embed our values - excellence, integrity and teamwork - into everything we do.

Your main responsibilities will include:

• Recording information about funding opportunities and outcomes
• Maintaining company profiles within bidding portals
• Providing key information about UKCEH to support proposals
• Arranging meetings with some minute taking
• Ensuring documents and emails are filed appropriatel

For the role of Tender Support Assistant, we’re looking for somebody who has:

• The capability to work with autonomy, manage and prioritise your own time, with a changing workload to meet deadlines, as well as working collaboratively in a team environment
• Skills in showing initiative to solve problems and find solutions. Knowing when to resolve issues on your own and when to escalate or seek advice
• Efficiency in service delivery: responding to requests quickly, accurately and appropriately
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook and Teams)
• Understanding of data integrity and the importance of accuracy in completing data entry tasks. Database experience preferred e.g., Microsoft Access
• Competence in document management: accurately filing documents and maintaining folders in good order
• Exceptional attention to detail: able to proofread written material to check for grammatical and spelling errors
• Experience in formatting documents to meet set requirement