Theatres Administrative Assistant

at  Ramsay Health Care

Job Description
Theatre Administrative Assistant
Ashtead Hospital, Surrey
Full Time 37.5 Hours
The role
A fantastic opportunity has arisen for an enthusiastic and highly motivated Theatre Administrative Assistant to support the clinical teams and theatre activity at Ashtead Hospital.
The ideal candidate will have good administration skills and have the ability to organize and prioritize their workload whilst working under pressure and part of a team. You will need to be a good communicator and will be able to liaise confidently with clinicians, staff and visitors to the unit at all levels.
The team is busy and needs someone with proven high quality, customer service skills, and a commitment to focusing on accuracy and delivery.
On a daily basis, you will keep patient’s paperwork up to date, accurate and support the wider Theatre team with effectively managing all admin for the department.
Where you’ll be based
Ashtead Hospital has been one of Surrey’s leading private hospitals since it opened in 1984. Ashtead Hospital is situated on the edge of Ashtead Village, on the A24 between Leatherhead and Epsom, and is just two miles from Junction 9 of the M25.
The hospital has an excellent reputation for delivering high quality healthcare for self-pay/insured and NHS patients. By investing in advanced medical technology, the private hospital offers a wide range of treatments and services including: full diagnostic and endoscopy procedures, orthopaedic surgery including spinal treatment and pain management.

Duties & responsibilities will include

• Handling enquiries and calls relating to Theatres and the operational aspects of the department
• Supporting theatres with administration tasks
• Maintaining appropriate safe stock levels of consumables within Theatres including par levels and stock rotation
• Act as point of contact for Theatres
• Developing and maintaining relevant databases
• Communicating with consultants and secretaries
• Promoting and participating in effective communications between other hospital departments and outside agencies as required
• Performing other ad-hoc duties as required by the Heads of Departments and the Senior Management Team

What you’ll bring with you

• GCSE level or equivalent
• English and Maths are particularly important to this role
• Experience within a customer service environment
• PC literate, particularly word and excel
• Excellent communication skills and the ability to communicate at all levels (face to face/telephone/writing)
• Ability to work both on your own and as part of a team
• Able to organize own workload and to accommodate changing deadlines & self motivated
• Reliable and punctual
• Good organisational skills and presentation skills

Benefits

• 25 Days Leave + Bank Holidays
• Buy & Sell Flexi Leave Options
• Private Pension where Ramsay will match up to 5% after a qualifying period
• Flexible shift patterns available where possible
• Enhanced Competitive Parental Leave Policies
• Private Medical Cover with option to add partner & dependants
• Life Assurance (Death in Service) x3 base salary
• Free Training and Development via the Ramsay Academy
• Free Parking on site
• Subsidised staff restaurant
• Concerts for Carers
• Employee Assistance Programme
• Cycle2Work scheme available, in partnership with Halfords
• The Blue Light Card Scheme

To apply
Please contact Nadine Hopson on
nadine.hopson@ramsayhealth.co.uk
for an informal chat, or to ask any questions you may have before you apply. Or you can apply directly via
www.ramsayhealth.co.uk/careers
We are committed to equality of opportunity for all. This position is subject to an Enhanced DBS check. We reserve the right to close our adverts prior to the announced closing date to ensure a quality recruitment process.
We care.
It’s more than what we do, it’s who we are. Everything we do is about striving to deliver the best care. And it’s a belief that’s as true today as it was when we welcomed our first patients in 1964.
“The Ramsay Way” culture recognises that our people are our most important asset and this has been key to our ongoing success.
We are proud to support the UK’s Armed Forces and Reservists and have already achieved the Silver Award as part of the MOD’s Armed Forces Covenant Employer Recognition Scheme. The scheme recognises employers who actively support Defence while encouraging other organisations to adopt the same behaviours in their workplace. As a company we are committed to supporting the wider Armed Forces community and this includes our staff as well as our patients.
We are committed to equality of opportunity for all. This position is subject to background and DBS checks

• Handling enquiries and calls relating to Theatres and the operational aspects of the department
• Supporting theatres with administration tasks
• Maintaining appropriate safe stock levels of consumables within Theatres including par levels and stock rotation
• Act as point of contact for Theatres
• Developing and maintaining relevant databases
• Communicating with consultants and secretaries
• Promoting and participating in effective communications between other hospital departments and outside agencies as required
• Performing other ad-hoc duties as required by the Heads of Departments and the Senior Management Tea