Therapy Senior Administrator

at  University Hospital Southampton NHS Foundation Trust

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Therapy Services have an exciting opportunity for an experienced administrator who has excellent IT skills to join our friendly team of administrators at Southampton General Hospital. You will be delivering admin support to our Therapy Managers on a day-to-day basis. This will include the use of Microsoft office applications in specific the use of Excel spreadsheets and the use of in-house systems.
The integrated Therapy Services Department is a lively, friendly, and dynamic department which has over 290 whole time equivalent staff. Our admin team work Monday to Friday between the hours of 7.30am – 5.30pm.
This post is for 18.75 hours per week.
We are looking for someone to work Wednesdays, Thursday and Fridays
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

The post holder will provide administrative/secretarial support to the Therapy Management team. This will include but not limited to:

• To organise and prioritise diary appointments, re-arranging when necessary for Therapy Managers.
• To support Therapy Managers with creating / updating and managing spreadsheets for our service.
• To word-process (audio/copy typing) letters and documents some of which might be of a confidential and sensitive nature.
• To ensure department e-mail list are kept up to date, ensuring new starters /leavers are added.
• To organise /assist in the planning of department meetings and events.

WHAT WE’RE LOOKING FOR:

The successful applicant will need to be a key player in the administration team and will be/have:

• Proven administration experience in a similar role.
• Proficient in using Microsoft office in the work environment.
• Able to create/ update spreadsheets using Microsoft Excel confidently.
• Able to work well independently and as part of a team.
• Excellent communication skills both written and verbally.
• Able to priorities and manage a large conflicting workload whilst adapting to changes in the work processes and systems.
• Proactive and able to work on own initiative.
• Good organisation skills

Ideally the successful candidate will have previous NHS experience and experience of minute taking, however these are not essential.
Please ensure you fulfil all the essential criteria and have read the job description before applying.
We actively encourage all potential applicants to contact us to ask any questions you may have.
PLEASE NOTE: AI-generated application forms may not be considered for shortlisting.
If this post is not for you and you are interested in finding out about other Therapy opportunities, please email Annette.Purkis@uhs.nhs.uk
We look forward to hearing from you

Please refer the Job description for details