Third-Party Oversight Administrator

at  PHOENIX group

Career Family, Level & Title : Third-Party Oversight, Universal & Third-Party Oversight Administrator
Job Type : Permanent
Location - Dublin (Hybrid working)

REQUIRED SKILLS AND PERSONAL ATTRIBUTES:

• Relevant experience working with Third Parties.
• Understanding of the need for different approaches to be applied to oversight and management depending on the nature of the services involved, preferably gained through working in Financial Services Industry.
• Strong ability to quickly grasp, process and understand new concepts.
• Excellent communication and interpersonal skills with proven ability to work collaboratively.
• Able to find pragmatic solutions, seek improvements and adapt to changing situations.
• Knowledge of Microsoft Office (particularly PowerPoint, Word and Excel). Experienced in the production of slide decks, reports, and spreadsheets.
• Able to present information, verbally and in writing, in a clear and concise manner, with excellent attention to detail.
• Experienced in managing own workload under minimal supervision and taking responsibility for achieving results.

PERSONAL COMPETENCIES

• Communication Skills
• Information Seeking
• Managing Information
• Analytical Skills
• Embrace Change

ROLE CONTEXT:

The role reports directly to the Head of Outsourcing Oversight and will involve interaction with senior colleagues and stakeholders across different Group entities as well as third parties. A challenging but rewarding role, the successful candidate will gain knowledge of various areas within the business and will have an opportunity to develop a highly marketable skillset.

ROLE PURPOSE

As a Third-Party Oversight Administrator, you will work with the Third-Party Management and Oversight team to oversee Third Party activity in Ireland, UK, and Europe. The team is responsible for the implementation of the Outsourcing and Third-Party Management Framework. As part of this, the overall objectives of the role are:

KEY RESPONSIBILITIES:

• Support the operation of the Outsourcing & Third-Party Management Framework.
• Operation of key controls in the Third-Party Management Risk Policy.
• Gathering and analysis of Management Information (MI) relating to Third-Party Relationships.
• Delivery of appropriate MI, reporting as needed to the relevant Risk Management Committees, Projects and Board.
• Production of Third-Party Management reporting packs for governance meetings, evolving the packs to meet business needs.
• Provide check and challenge on MI reported to the oversight team by Relationship Managers across the business.
• Ensuring the internal Third-Party data base is up to date, allowing for preparation and annual submission of the outsourcing register to the Central Bank of Ireland.
• Work with the Procurement team to support the business owners in onboarding new third parties.
• Collation and tracking of all queries and issues through to resolution.
• Review and assess emerging legislation and regulatory updates against current processes. Track all changes through to delivery.