Timetabling Officer

at  RMIT University

Overview:
Timetabling Officer
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Full-time, Fixed Term position until February 2027

• Salary Level HEW 6 + 17% Superannuation
• Based at the Melbourne CBD campus, and hybrid ways of working

About the role
The Timetabling Officer provides essential services for developing and delivering the university’s timetable. This involves understanding academic programs, applying constraints and preferences, and having a broad grasp of teaching pedagogy.
The role uses RMIT’s timetabling system to set up, design, and maintain the timetable, working closely with key stakeholders to gather requirements and ensure effective timetable delivery. Additionally, the officer provides guidance to align course delivery and program structures with successful timetabling outcomes.
The role requires adherence to policies and procedures, ensuring compliance and consistency in all tasks. During key periods, this role involves assisting students with timetable issues, including allocations, seat availability and clashes.
The position will also undertake configuration and monitoring of the student allocation system including reporting and liaison with students and stakeholders to ensure planned and actual enrolment is accommodated.
To be successful in this position, you’ll have:
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Demonstrated commitment to client focused service with an ability to interact effectively with a wide variety of individuals, using well developed interpersonal and negotiation skills.

• Ability to prioritise multiple tasks, work to conflicting timelines and deadlines under pressure and make informed decisions with limited supervision.
• Experience in the use of Syllabus Plus timetabling application or a similar system.
• Demonstrated ability to interpret policies and procedures, providing clear and consistent advice to clients.
• Evidence of the capability to effectively work in teams, to ensure participation within a positive and cooperative team of staff to achieve successful timetable outcomes, continuous improvement objective and excellence in client service.
• Proven ability to work independently with little guidance in the delivery of timetable outcomes, apply discretion and innovation while not hindering other work areas of colleagues.
• Written and verbal communication skills, with ability to determine requirements, analyse and evaluate, and formulate responses.
• Demonstrate proficiency in Microsoft 365 applications (Word, Excel, PowerPoint) alongside expertise in email platforms and web-based tools.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Group
Property Services has approximately 110 staff and has responsibility for the operation, maintenance, utilisation and enhancement of buildings owned and leased by RMIT University. Property Services oversees construction projects and ensures the provision of physical facilities services. The Group has an operating budget of in excess of $58M and current capital projects are significant. RMIT’s built environment involves approximately 131 buildings spread across all of RMIT’s campuses and sites. The capital stock of the University is diverse and valued at approximately $2 billion and includes heritage and other classifications.
Property Services currently consists of the following areas:
Executive Director’s Office
Corporate & Client Services
Facilities Services
Capital Projects
Planning and Asset Utilisation
To Apply
Please submit your CV and covering letter addressing the Key Selection Criteria for this position by clicking on the ‘Apply’ link below.
For further information about this position, please see Position Description below or contact Emily Kaye (Talent Acquisition Advisor) via email
emily.kaye@rmit.edu.au
Job Description –
Timetabling Officer
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT’s Jobs website to access the Position Description at the bottom of the page.
Applications Close:
29 Jan 2025 11.59 pm
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via
talentsupport@rmit.edu.au or visit our Careers page for more contact information -
https://www.rmit.edu.au/careers
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We are a Circle Back Initiative Employer – we commit to respond to every applicant

Please refer the Job description for details