Trademark Administrator

at  Smart Biggar

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What We Do.
Smart & Biggar has been at the forefront of IP and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
We are currently looking for an IP Administrator to join our Trademark group. In this role you will perform a variety of trademark prosecution tasks and administrative duties in support of our national trademark practice.

Responsibilities.

• Prepare and file Canadian trademark applications with all relevant follow through correspondence
• File responses to office actions, including revising the application and all relevant follow through correspondence
• Report routine correspondence, including approval notices, advertisements and Registration Fee Notices
• Pay fees to CIPO, including registration and renewal fees
• Manage, organize, prioritize and complete administrative tasks, including reminders, billing and status tasks
• Other duties may be assigned or amended as required

Qualifications, competencies and experience.

• Office Administration, Legal Assistant or Paralegal diploma, or relevant combination of education and work experience
• 3+ years of relevant Trademark experience in an office or law firm environment
• Excellent interpersonal and communication skills, including the ability to deal directly with clients
• Excellent attention to detail, and is highly organized and proactive
• Experience using MS Office and has the ability to learn new software quickly
• Ability to manage multiple priorities and work in a fast-paced and ever-changing work environment

• Prepare and file Canadian trademark applications with all relevant follow through correspondence
• File responses to office actions, including revising the application and all relevant follow through correspondence
• Report routine correspondence, including approval notices, advertisements and Registration Fee Notices
• Pay fees to CIPO, including registration and renewal fees
• Manage, organize, prioritize and complete administrative tasks, including reminders, billing and status tasks
• Other duties may be assigned or amended as require