Trainee Coordinator, Onboarding

at  Syarah

Syarah is on a mission to change how people buy their cars in Saudi and the Middle East. We offer buyers an end-to-end digital car buying experience where they can buy their next car from the comfort of their living rooms. Under the hood, we build systems to manage sourcing of cars, inspection, photography, merchandising, reconditioning, financing, insurance, shipping and many more. Our goal is to turn car buying into an experience of delight, comfort and peace of mind.
We are on the lookout for ambitious, competitive, growth-minded professionals to help us continue to harness technology to delight our customers and achieve our ambitious growth objectives in the auto sector.
All Syarah employees are expected to work in accordance with Syarah core values: Tolerance, Transparency, Respect, Integrity and Positivity.
The Trainee Coordinator, Onboarding will support the onboarding team in ensuring a smooth and efficient transition for new hires into the organization. This role offers a valuable opportunity for individuals looking to gain experience in HR, specifically in onboarding and employee experience. The trainee will assist in organizing and coordinating the onboarding process, helping new employees feel welcomed and informed from their first day.

Key Responsibilities:

• Assist in preparing and organizing onboarding materials, including welcome packets, company policies, and new hire documentation.
• Coordinate new hire orientation schedules and ensure all necessary onboarding steps are completed on time.
• Communicate with new employees to guide them through the onboarding process, answering any questions and providing support as needed.
• Work closely with HR, IT, and other departments to ensure a smooth setup of workstations, email accounts, and access to necessary systems.
• Assist in collecting and verifying required employee documents, ensuring compliance with company policies and legal requirements.
• Maintain onboarding records and track the progress of new hires throughout their initial weeks.
• Provide administrative support to the onboarding team, including data entry, scheduling, and preparing reports.

REQUIREMENTS

• Bachelor’s degree in human resources, Business Administration, or a related field (or currently pursuing).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills, with a focus on providing a positive new hire experience.
• Ability to handle multiple tasks and manage deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Prior experience or internships in HR or onboarding is a plus, but not required.

• Assist in preparing and organizing onboarding materials, including welcome packets, company policies, and new hire documentation.
• Coordinate new hire orientation schedules and ensure all necessary onboarding steps are completed on time.
• Communicate with new employees to guide them through the onboarding process, answering any questions and providing support as needed.
• Work closely with HR, IT, and other departments to ensure a smooth setup of workstations, email accounts, and access to necessary systems.
• Assist in collecting and verifying required employee documents, ensuring compliance with company policies and legal requirements.
• Maintain onboarding records and track the progress of new hires throughout their initial weeks.
• Provide administrative support to the onboarding team, including data entry, scheduling, and preparing reports