Trainee - Corporate Secretary and Governance H/F/X

at  Socit Gnrale

DESCRIPTION OF THE BUSINESS LINE OR DEPARTMENT

The UK Governance team is part of the CEO office and has been set up with the following mission, in all cases by establishing linkages to Group functions (e.g. GBIS/DIR, Regions, BUs/SUs) to enable two-way exchange of relevant best practices with the UK:

• Enhance Regulatory Engagement governance
• Drive Transversal Controls governance
• Enable sound Transaction governance
• Support CEO Office on governance
• Deliver on Corporate & SMF governance objectives, in coordination with Legal & Compliance within the 3LoD model, by creating scale, continuity and empowerment in the Governance team to achieve existing objectives, including the effective establishment, review, implementation and maintenance of key UK corporate governance, policies & procedures, committees, SMF best practices – these include: i) Corporate Secretariat – corporate secretarial services including oversight and supervision of the internal governance and corporate secretarial administration of SG’s UK subsidiaries; ii) Mandatory Normative Documentation (MND) review and management – comprehensive UK MND review, roll-out of the new ‘policy for MNDs’, automation and digital roadmap, UK Policies sharepoint; iii) Committees mapping and oversight/supervision – review of Terms of Reference (ToRs), clear escalation/delegation for sub-committees, rollout of new committees, automation and a digital roadmap; iv) Governance controls – MyGovernance roll-out and use for quality control, consistent templates and minimum standards for committees, effectiveness reviews; v) SMF governance – Handover Docs & SYSC attestation process management, UK organisation charts, process for update of MRM, SMF JDs, evidence pack controls and data retention, and implementation of SMCR-linked decisions.

UK STATUTORY AND REGULATORY REQUIREMENTS FOR SG GROUP AND SG UK SUBSIDIARIES:

• Work with the Company Secretary to ensure compliance with regulatory reporting information for the SG group in the UK. For example, make filings at Companies House, the FCA, the SWIFT KYC Registry and the London Stock Exchange;
• Work with the Company Secretary to ensure compliance with the Companies Act and related statutory company secretarial and governance requirements;
• Assist with the maintenance and provision of information concerning the UK group of companies in the Société Générale worldwide company secretarial database systems for core corporate information ("STP") and key documents ("E.doc");
• Assist with the production of statutory registers for the SG UK subsidiaries; and
• Assist with KYC queries for SGLB and SG UK subsidiaries.

COMPETENCIES

• All colleagues are expected to demonstrate the basic principles of the SG Leadership Model:
• Team Spirit: working with colleagues inside and outside of the team to achieve success;
• Innovation: demonstrating common sense, looking for simple, efficient solutions;
• Responsibility: having the courage to do the right thing and being aware of relevant risk (whether legal, conduct or other risk); and
• Commitment: being engaged, showing consideration of others and contributing to a positive attitude in the Legal Department.
• In addition, the role will require the following skills:
• The ideal candidate will hold a degree or equivalent in a Finance-related subject
• Excellent written skills
• High attention to detail
• Ability to handle multiple files together with a high level of accuracy
• Ability to treat sensitive information appropriately
• Capacity to act in a proactive manner in a demanding business
• Work in autonomy on certain everyday tasks
• Fluency in English essential
• French-speaking skills advantageous

SUMMARY OF THE KEY PURPOSES OF THE ROLE

Support the Company Secretary and Senior Governance Officer and the UK Head of Corporate Governance and Conduct in:

• Company secretarial administration of UK subsidiaries;
• The effective running of all SGLB and SGIL executive and transversal committees;
• Senior Manager coordination within SGLB and SGIL; and
• Mandatory Normative Documentation Register and Policy on Mandatory Normative Documentation ownership.