Transport Services Officer / Busfahrer (m/w/d)

at  European Molecular Biology Laboratory

General Support Services
EMBL Heidelberg
We are Europe’s research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1900 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.
We are looking for an officer to join our Transportation Service team based at EMBL campus in Heidelberg, Germany.
The Transportation Service is responsible for the official goods transportations and trips of our international research facility. The team also administrates the customs documentation for foreign and domestic shipments.
Your role

The main duties of the position include both transportational/technical and administrative tasks:

• Driving the internal shuttle bus in the morning and/or evening between the EMBL campus, hotel and the EMBL guest houses
• Transporting seminar participants to and during events and conferences
• Airport transfers of visitors and staff
• Special transportations of scientific samples or animals
• Driving support for scientific expeditions
• Administrate the vehicle fleet and manage minor repairs to company vehicles
• Ensuring that the vehicles in the fleet are operational at all times
• Administrate customs declarations, collection of goods and animals
• Carrying out various purchases and deliveries
• Back-up at the EMBL reception in case of unforeseen absence of the receptionists
• Cooperation with other departments

The officer reports directly to the Head of Transportation Services. Depending on requirements, overtime may be required in the evenings or on weekends, sometimes at short notice.
Closing date: 10 December 2025
Contract duration: Onrolling
Grading: 4 (monthly salary starting at 3.4k EUR after tax, before social security deductions of 24%)
Reference number: HD02739

You have

• As our ideal candidate, you will have at least a Class B, BE and especially D work experience driver’s license to drive large buses and carry 19 passengers or more.
• You will have successful training and relevant work experience, ideally in an international environment.
• An excellent service-mindedness together with a high degree of flexibility and good teamwork is essential.
• Enjoyment of working with a variety of people of different nationalities and the ability to adjust accordingly are prerequisites, as are good organizational and communication skills, Good German language skills and the willingness to communicate with staff and guests also in English complete the profile.
• The successful candidate will be able to adapt very quickly to changing situations, be completely trustworthy, reliable and able to work under pressure, remain calm and collected and be willing to work flexible hours.
• As parts of the work is administrative the successful candidate must have experience from working with computers and having basic knowledge of Word and Excel.
• Requirements after the German Professional Driver Qualification Act (Berufskraftfahrerqualifikationsgesetz, BKrFQG) as well as Fahrerqualifizierungsnachweis “FQN” are required

You might also have

• Previous relevant experience with international exposure is adventageous.
• First aid course certification (can be also provided via EMBL).

Why join us
EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation. EMBL offers attractive conditions and benefits appropriate to an international research organisation with a very collegial and family-friendly working environment.
What else you need to know
If you feel you have the right skills and experience, please apply online submitting your CV and cover letter

• Driving the internal shuttle bus in the morning and/or evening between the EMBL campus, hotel and the EMBL guest houses
• Transporting seminar participants to and during events and conferences
• Airport transfers of visitors and staff
• Special transportations of scientific samples or animals
• Driving support for scientific expeditions
• Administrate the vehicle fleet and manage minor repairs to company vehicles
• Ensuring that the vehicles in the fleet are operational at all times
• Administrate customs declarations, collection of goods and animals
• Carrying out various purchases and deliveries
• Back-up at the EMBL reception in case of unforeseen absence of the receptionists
• Cooperation with other department