Transportation Coordinator

at  Panasonic Corporation

Overview:
Verify shipment documentation for accuracy and completeness. Monitors, tracks and updates ETA as required against Shipping Notifications (SN). Creates and notifies interested parties of specific delivery instructions as required. Approves payment for freight invoices. Co-ordinates the timely import, and accurate distribution of shipments across Canada. Download, update and maintain an accurate Transportation Log. Performs all other duties as assigned.

Responsibilities:

• Validates daily the Dash and Puls submissions and import documents are accurate and complete. Prints, separates, and distributes IPS invoices daily when required.
• Monitors the Transportation Department common mailbox frequently daily - intlfreight mailbox for all email communication and respond accordingly from the intlfreight mailbox copying Supervisor of any issues/exceptions. Prints waybills, manifest, freight invoices and other related documents for validation / approval by referencing the TD3.Requests bills of lading and waybills from the Logistics Group / Supplier if not received within a timely manner.
• Monitors, tracks, and traces shipments on a daily basis by contacting the concerned parties, e.g. suppliers, warehouses, customs brokers, courier carriers and/or their agents. Notifies marketing departments of any delays which may affect the service level standards. Follow up on shipments with special arrangements.
• Tracks shipments through carriers, and cartage companies, advises internal departments of details. Economically arrange shipments for delivery to PCI warehouses and or direct to customer locations. Including checking and approving associated costs. Prepare Delivery instructions. Make recommendations for changes and submit for management approval. Advises interested parties including suppliers and marketing departments of the designated carriers to use. Keeps management informed of any changes.
• Validates, prepares, and distributes export documents to ensure compliance with all Government Regulations. Prepares, and distributes documentation for credit approval for Direct Shipments.
• Handling the exception report received from the warehouse / consignee / carrier. Validates receiving document, noting any discrepancies and follows up with the appropriate departments and carriers Notify any discrepancies and follows up with the appropriate departments / Logistics Groups and Carriers.
• Communicates with all concerned parties for damaged and/or overage /short shipments. Revises the Transportation Document upon confirmation of the exception report. Forwards correspondence, when necessary, for damaged and/or short shipments to all concerned parties. Handle external and internal inquires regarding shipments. Communicates with various Logistics Groups/Suppliers.
• Approves payment of freight invoices, according to the established rate agreements. Updates the Transportation Log with the weight measurement and payment details. Scrutinizes any extraordinary charges, advises management of issues, and on approval, forwards for payment.
• Assists as necessary with Global Freight Negotiations or Rate quote requests. Updates weekly Fuel Surcharge by carrier and websites as required depending on mode of transportation
• Ensures an up-to-date Transportation log is maintained. Prepares reports and maintains appropriate records. Assists with any daily operations as requested by Supervisor as required when support is required. Participates in team resolution of issues.
• Participates in continuous improvement initiatives. Creates, or modifies Work Instructions as required. Makes recommendations on transportation policy as required. Performs all other duties as assigned.

Qualifications:

• High school diploma with 3 years’ experience in international freight forwarding.
• Working, and practical knowledge of Microsoft Office programs, including Excel.
• Knowledge of SAP, and general internet usage would be an asset
• Most decisions are made within established guidelines where routine information is collected and transmitted within the scope of a well-defined company policy.
• The analysis of freight shipments to determine cost efficiency, and the recommendation of solutions may involve significant problem solving and the selection of a solutions from a variety of alternatives.
• Predominately requires the courteous exchange of factual information for example the communication of preferred carriers to interested parties.
• The establishment of rapport will be required to equitably resolve issues regarding shipping delays, special arrangements or negotiate freight rates.
• Daily contact with internal and external customers regarding shipments requirements. May from time to time be required to communicate bad news, with the exchange of factual information.

WHO WE ARE:

Meet Panasonic! Panasonic Canada Inc., a subsidiary of Panasonic Corporation of North America, is a leading provider of Consumer Lifestyle technologies, as well as innovative Smart Mobility, Sustainable Energy, Immersive Experiences, and Integrated Supply Chain solutions for its business and government clients. Panasonic is creating technologies that move us.
At Panasonic Canada, we do more than just offer great products and solutions. We pride ourselves in promoting gender and culture equality, as well as encouraging personal growth and success to elevate our 350+ employees to their full potential. Their passion has been one of the driving forces behind our success for more than 100 years.

• Validates daily the Dash and Puls submissions and import documents are accurate and complete. Prints, separates, and distributes IPS invoices daily when required.
• Monitors the Transportation Department common mailbox frequently daily - intlfreight mailbox for all email communication and respond accordingly from the intlfreight mailbox copying Supervisor of any issues/exceptions. Prints waybills, manifest, freight invoices and other related documents for validation / approval by referencing the TD3.Requests bills of lading and waybills from the Logistics Group / Supplier if not received within a timely manner.
• Monitors, tracks, and traces shipments on a daily basis by contacting the concerned parties, e.g. suppliers, warehouses, customs brokers, courier carriers and/or their agents. Notifies marketing departments of any delays which may affect the service level standards. Follow up on shipments with special arrangements.
• Tracks shipments through carriers, and cartage companies, advises internal departments of details. Economically arrange shipments for delivery to PCI warehouses and or direct to customer locations. Including checking and approving associated costs. Prepare Delivery instructions. Make recommendations for changes and submit for management approval. Advises interested parties including suppliers and marketing departments of the designated carriers to use. Keeps management informed of any changes.
• Validates, prepares, and distributes export documents to ensure compliance with all Government Regulations. Prepares, and distributes documentation for credit approval for Direct Shipments.
• Handling the exception report received from the warehouse / consignee / carrier. Validates receiving document, noting any discrepancies and follows up with the appropriate departments and carriers Notify any discrepancies and follows up with the appropriate departments / Logistics Groups and Carriers.
• Communicates with all concerned parties for damaged and/or overage /short shipments. Revises the Transportation Document upon confirmation of the exception report. Forwards correspondence, when necessary, for damaged and/or short shipments to all concerned parties. Handle external and internal inquires regarding shipments. Communicates with various Logistics Groups/Suppliers.
• Approves payment of freight invoices, according to the established rate agreements. Updates the Transportation Log with the weight measurement and payment details. Scrutinizes any extraordinary charges, advises management of issues, and on approval, forwards for payment.
• Assists as necessary with Global Freight Negotiations or Rate quote requests. Updates weekly Fuel Surcharge by carrier and websites as required depending on mode of transportation
• Ensures an up-to-date Transportation log is maintained. Prepares reports and maintains appropriate records. Assists with any daily operations as requested by Supervisor as required when support is required. Participates in team resolution of issues.
• Participates in continuous improvement initiatives. Creates, or modifies Work Instructions as required. Makes recommendations on transportation policy as required. Performs all other duties as assigned