Trust Coordinator

at  Gowling WLG

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

QUALIFICATIONS

• Bilingualism (French/English) is required.
• High school diploma; post secondary or diploma in accounting is an asset.
• 3 - 5 years related work experience, preferably in a professional services work environment.
• Knowledge of accounting software and banking procedures; basic knowledge of accounting principles.
• Ability to communicate with Firm members and external clients in a professional manner, providing outstanding service (internal and external).
• Capacity to work independently, as well as in a team environment.
• Ability to manage and prioritize multiple tasks and meet strict deadlines in a fast-paced environment.
• Exceptional attention to detail.
• Strong interpersonal and teamwork skills.
• Knowledge of Microsoft Office Suite.
• Knowledge of Aderant Expert accounting system will be considered an asset.
  Gowling WLG employees benefit from a hybrid work environment.
  Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
  Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
  While we appreciate all applications received, only those candidates selected for an interview will be contacted.

• Processing and recording incoming and outgoing trust transactions in our financial management system.
• Preparing outgoing trust payments by cheque or wire transfer using online banking platforms for multiple banks.
• Coordinating with Partners, Legal Assistants and Finance Management, the release of trust funds to successfully close deals.
• Liaising with banks and Partners to ensure trust funds are appropriately invested and redeemed when requested.
• Adhering to Law Society regulations of the corresponding jurisdictions of the trust transactions.
• Obeying strict internal control policies to mitigate both external and internal risks and threats facing the Firm.
• Identifying potentially fraudulent and abnormal requests.
• Responding to general inquiries from both internal and external sources about policies, procedures, deadlines, and status of trust transactions while monitoring both Firm personal and shared email inboxes.
• Ensuring timely clearing of unapplied funds.
• Assisting with the return of dormant trust accounts.
• Assisting in Trust process improvement projects.
• Assisting in systems testing for Trust functions.
• Providing back-up to team members nationally.
• Other responsibilities as required.