TVC - Legal Assistant (Legal Assistant IV)

at  TEXAS VETERANS COMMISSION

TVC - Legal Assistant (Legal Assistant IV) (00043894)
Organization: TEXAS VETERANS COMMISSION
Primary Location: Texas-Austin
Work Locations: Headquarters Austin 1801 Congress Avenue Suite 14S Austin 78701-1436
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
Travel: Yes, 5 % of the Time
State Job Code: 3578
Salary Admin Plan: B
Grade: 22
Salary (Pay Basis): 5,730.00 - 5,730.00 (Monthly)
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Jul 24, 2024, 2:49:16 PM
Closing Date: Ongoing

DESCRIPTION

Please Note: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor’s name and phone number, and a description of duties performed. To receive Military Employment preference, a copy of the DD Form 214 (member #1 not accepted), NA Form 13038, VA Summary Benefits Letter, or a DD form 1300 must be provided before an interview can be extended. College transcripts, licenses, certifications, etc. must be provided before an interview can be extended. If this information is not provided prior to the interview, your application may be rejected because it is incomplete. Attaching documents to the application is preferred. Resumes do not take the place of this required information.

PREFERRED EXPERIENCE AND QUALIFICATION:

• Experience with State of Texas government agency or institution of higher education preferred.
• Knowledge of Veterans programs and relevant state and federal laws.
• Certification as a Legal Assistant or Paralegal through the National Federation of Paralegal Associations (NFPA) or the National Association of Legal Assistants (NALA) or through the Texas Board of Legal Specialization (TBS). (NOTE: Proof of certification required with application, if applicable).
• Honorably discharged Veteran is preferred, but not required.
• Certificate from a program/course of study for legal assistants.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the Texas Public Information Act.
• Knowledge of the Texas Open Meetings Act and public notice requirements.
• Knowledge of the Administrative Procedure Act and rulemaking procedures.
• Knowledge of legal terminology, legal research methods and online legal research tools.
• Knowledge of Texas Register and Texas Register Liaison duties.
• Knowledge of State of Texas records management procedures/TexLinx.
• Knowledge of the legislative process.
• Knowledge in administrative or government law.
• Skill in drafting legal documents and memos.
• Skill in researching, comprehending and explaining previously interpreted laws, rules and regulations.
• Skill in handling multiple tasks, prioritizing and meeting deadlines.
• Skill in filing and organizing files and documents.
• Skill in proofreading and citation checking.
• Ability to work efficiently and independently.
• Ability to analyze, exercise sound judgment and effective decision-making.
• Ability to communicate effectively in person and in writing with executive management, staff and external stakeholders.
• Ability to pay attention to detail.
• Ability to adapt to shifting priorities.
• Ability to maintain confidentiality of sensitive and/or protected information.
• Ability to comply with all agency policies and procedures, including those pertaining to ethics and integrity.

• Public Information Act/Open Records Requests. Process incoming Public Information Act requests submitted to the agency.
• Perform duties related to administrative rulemaking requirements in accordance with the Administrative Procedure Act.
• Open Meetings. Coordinate timely notice of all TVC open meetings in accordance with the Texas Open Meetings Act.
• Assist Records Management Officer with duties related to administering the agency’s records retention schedule and records management plan. Maintain disposition log, provide guidance to staff, assist with records retention schedule amendments and recertification.
• Advisory Committees. Prepare annual forms for new and reappointed committee members.
• Research and analyze state and federal statutes, case law, regulations, rules, advisory opinions, policies, and guidelines regarding issues affecting veterans, TVC or its staff.
• Assist General Counsel with litigation cases involving the agency or its employees.
• Serve as primary Texas Register Liaison for the agency.
• Perform other duties as assigned.