UK Facilities Assistant Manager

at  Sophos

ABOUT US

Sophos is a global leader and innovator of advanced security solutions that defeat cyberattacks, including Managed Detection and Response (MDR) and incident response services and a broad portfolio of endpoint, network, email, and cloud security technologies. As one of the largest pure-play cybersecurity providers, Sophos defends more than 600,000 organizations and more than 100 million users worldwide from active adversaries, ransomware, phishing, malware, and more. Sophos’ services and products connect through the Sophos Central management console and are powered by Sophos X-Ops, the company’s cross-domain threat intelligence unit. Sophos X-Ops intelligence optimizes the entire Sophos Adaptive Cybersecurity Ecosystem, which includes a centralized data lake that leverages a rich set of open APIs available to customers, partners, developers, and other cybersecurity and information technology vendors. Sophos provides cybersecurity-as-a-service to organizations needing fully managed security solutions. Customers can also manage their cybersecurity directly with Sophos’ security operations platform or use a hybrid approach by supplementing their in-house teams with Sophos’ services, including threat hunting and remediation. Sophos sells through reseller partners and managed service providers (MSPs) worldwide. Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.

READY TO JOIN US?

At Sophos, we believe in the power of diverse perspectives to fuel innovation. Research shows that candidates sometimes hesitate to apply if they don’t check every box in a job description. We challenge that notion. Your unique experiences and skills might be exactly what we need to enhance our team. Don’t let a checklist hold you back – we encourage you to apply.

ROLE SUMMARY

Sophos is looking for a Facilities Assistant Manager based in the Abingdon office, to join the Global Facilities Team and be responsible for the management of the working environment, services, equipment, and processes to support the effective running of the business premises in the UK.
This is a multi-disciplinary, strategic role covering a range of activities which together provide a safe and efficient working environment. The role covers space planning, building and supplier maintenance and management, Business Continuity planning, CSR awareness and Health & Safety management as well as day-to-day facilities functions.
You will ensure that the organization has the most suitable working environment for its employees and their activities in each location. You will serve as the primary contact for all facility-related matters within the country. You will use best business practices to improve site efficiency and reduce operating costs. You will be involved in strategic facilities planning, projects throughout EMEA. This position will be required to respond to local facility related emergencies 24/7.

WHAT YOU WILL DO:

• Leading the day-to-day delivery of facility services and operations.
• To promote the highest standards of business ethos and strategically ensuring the most effective use of resources in support of business objectives.
• To establish, oversee and ensure that any planned preventative maintenance programmes (PPM) are carried out effectively.
• Arrange works with suppliers and contractors, organising planned and reactive support as required.
• Responsible for the statutory compliance of required regulations and ensuring all records are kept up to date and ready for inspection
• Measure all service activities against recognised standards and propose appropriate and proportionate improvements to meet existing and future requirements
• Manage moves/additions/changes, and work to maximize utilization at each site
• To actively seek out and make efficiency savings and or reductions to the relevant running costs.
• Manage relevant soft services relating to the aesthetics of the environment reporting faults/issues as appropriate (Cleaning / Maintenance / Redecorations etc)
• Oversee the successful delivery and management of all outsourced contracts
• Ensure compliance with all environmental, health and safety requirements
• Ensuring the internal HUB site is up to date and accurately reflects information to the employees.
• Travel from time to time to other UK location to ensure compliance and assist with facilities related tasks (once a month to Manchester Office)
• Manage vendor approvals for all UK Facilities related suppliers
• Manage Purchase Orders for all UK Facilities related costs including monthly and quarterly reporting on all open PO’s
• Manage invoice queries for all UK facilities related costs
• Contribute to the development of the annual budget for the properties
• Managing post and courier services