UK Operations Administrator

at  FDM Group

ABOUT US

We are a business and technology consultancy and one of the UK’s leading graduate employers, recruiting the brightest talent to become the innovators of tomorrow. We have centres across Europe, North America and Asia-Pacific, and a global workforce of over 4,000 Consultants. FDM has shown exponential growth throughout the years, firmly establishing itself as an award-winning employer and is listed on the FTSE4Good Index.
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ABOUT THE ROLE

As the Operations Administrator, you will report to the UK Facilities Manager, assisting with the day-to-day operations and delivery for our premises across the UK and those services rendered to them, including the smooth running of Facilities services. You will be a primary contact for building management and be aware of all activity affecting the running of the business. Being aware and critical of the environment is key, solving issues or potential issues before they arise. The role requires a resourceful, organised, multi-tasker with excellent organisational, communication, interpersonal and relationship skills. You will be expected to support all areas across the Operations team. You will be responsible for following existing processes, developing and proposing improvements.

DUTIES AND RESPONSIBILITIES:

• Maintain close relationships and liaison with property management
• Building pass management
• Coordination of maintenance activities – logging of incidents and communication with suppliers/services
• Monitor services and solutions to rectify problems identified
• Provisioning of office supplies – with cost analysis/reporting
• Coordinate furniture / facilities moves
• Assist in the preparation & organisation of company events
• Health and safety monitoring, including risk assessment administration
• Identify operational problems and inefficiencies and find solutions
• Asset management/Audits
• Environmental data monitoring & reporting
• Ensure work is carried out in line with FDM policies and practices, and in a timely manner
• Facilities procurement and invoice verification
• Any other tasks as required across the Operations team