Undergraduate Admin Assistant

at  North Tees and Hartlepool NHS Foundation Trust

Provide administration to assist the Undergraduate Admin Lead and Medical faculty and Clinical Educators with the co-ordination and delivery of effective and efficient medical education services.
To assume the role of systems administrator for the Education Department
databases related to Undergraduate Medical Education.
Responsible for the maintenance and updating the content of the intra/internet site.
Analyse feedback/evaluations and assist in the production of reports
highlighting issues.
Organise work placements for those interested in pursuing a career in medicine.
To provide appropriate support and guidance to the Faculty including,
Educational Supervisors, Royal College Tutors and Clinical Supervisors
Working with Faculty and Clinical Educators provide timetables, rotas and
information packs to undergraduate students.
Assist in the allocation of mentors, supervisors etc for medical education
students.
Liaising with faculty and clinical Educators regarding their requirements for teaching and being able to plan ahead ensuring that all timetables and
presentations are available in good time and preparing teaching and lecture materials as required
Solve any day to day teaching problems for example a tutor being unable to attend Work with the Clinical Educators to plan and organize activities with the Undergraduate Department e.g. OSCE’s and workshops.
At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition – a note of thanks, Managers Awards, Shining Stars and Service Awards.
We recruit for values and “Together we are North Tees & Hartlepool”
Working with the Undergraduate team involved in the planning, set and delivery of Medical Students exams.
Assist with the development and modernisation of medical education services through the implementation of locally agreed standardised procedures and national policies
To attend to and support undergraduate medical students and patients who visit the Trust in relation to undergraduate activity.
To produce, review and update information for patients attending teaching sessions and examinations.
To undertake general secretarial and clerical duties as and when necessary as requested by the Clinical Educators and Faculty.
Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff.
Tackle discrimination and harassment, and promote equality and diversity in the workplace.
Reduce sickness absence; work place accidents; and promote zero tolerance on violence against staff .
Take responsibility for personal development and education and the
development of a Personal Development Plan

Please refer the Job description for details