Unit Secretary, Emergency Department

at  RWJBarnabas Health

Req #: 0000172814
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Trinitas Regional Medical Center
Department: Emergency Department

QUALIFICATIONS:

Required:

• High School Diploma
• Proficient in Microsoft Office
• 1(one) year related experience

SCHEDULING REQUIREMENTS:

• Shift- 11:00am- 7:00pm
• Monday- Friday including every other weekends/holidays
• Full Time

• Utilizes the computer, printer, fax machine, and other supplies in a manner that achieves high productivity, cost effectiveness, and waste reduction
• Processes patient charges appropriate to the unit
• Assists with the maintenance and care of equipment and supplies
• Initiates maintenance requisitions for the necessary repairs on the unit
• Promotes a compassionate, supportive, and therapeutic environment for the patients, families, and co-workers
• Arranges follow-up appointments as ordered by the physician.
• Calls other units for readiness of bed prior to patient transfer
• Arranges transportation of patient to other health care facilities in collaboration with the Charge Nurse / Nurse Manager
• Ensures that all necessary paperwork is completed, copied, and transferred with the patient
• Demonstrates the ability to use the clinical information system with minimal assistance
• Demonstrates knowledge of the hospital s accepted abbreviations and medical terminology
• Accurately transcribes orders from the physician order form to the Clinical Information System
• Files computerized printouts of transcribed orders for RN verification
• Signs off orders upon completion of all transcriptions
• Notifies the Registered Nurse to verify the accuracy of all transcriptions
• Demonstrates communication skills appropriate to age
• Identifies STAT orders as a priority and transcribes immediately.
• Notifies Registered Nurse of STAT orders
• Calls consultations as per physician s orders if not done so already by the physician.
• Maintains knowledge of the use of forms and paper requisitions in case of computer downtime.
• Management of Information - Prepares patient s charts using all necessary forms
• Files admission, discharge, and transfer medical records in correct sequence
• Performs the clerical activities associated with the admission, discharge, and transfer of patients, including copying medical records when the Medical Records Department is closed
• Ensures that all forms in patient s medical record are labeled with the correct patient identification. Adds new forms and additional sheets to patient medical records as needed
• Files diagnostic results and patient record reports on a timely basis, removing duplicate copies. Makes necessary entries in the computer/written logs per unit specification
• Review discharge patient records for completeness and communicates deficiencies to Charge Nurse/Nurse Manager
• Places completed discharge chart in appropriate area for messenger pick-up
• Communicates all messages received in the absence of requested personnel
• Acts as a resource person for computer order entry
• Performs other duties as requested
• Acts as a resource person for computer order entry
• Performs other duties as requested