Unit Secretary

at  RWJBarnabas Health

JOB OVERVIEW:

The Unit Secretary assists the Director of Patient Care and the staff nurses by performing specific clerical functions for assigned areas. These duties include but are not limited to: ensuring a safe environment in aspects of care, equipment and treatment and answering telephones properly and relaying information to the appropriate person.

QUALIFICATIONS:

Required:

• High School Diploma or GED

Preferred:

• Clerical experience to include typing and filing preferred

SCHEDULING REQUIREMENTS:

• Full-Time
• 7a-7p three times a week
• Rotating Saturday every other week

ESSENTIAL FUNCTIONS:

• Meet requirements as defined by applicable Department Equipment Competency Checklist,
• Answer telephones properly and relays information to appropriate person
• Assembles and disassembles designated charts appropriately
• Assist nurses by picking up and delivering blood, blood derivatives, specimens, medications and charts as requested
• Assists as directed with PI activities such as data collection
• Demonstrates competency in Pain Management by reporting patient s pain intensity to staff nurse
• Ensures a safe environment in aspects of care, equipment and treatment
• Enters medical orders in Clinical Information System as per hospital policy
• Identifies and reports potential and actual patient safety issues
• Keeps medical record complete and in order
• Maintain unit supplies at appropriate par levels
• Maintains communication with the Bed Controller and cooperates with room assignments
• Notifies appropriate departments of patient expirations and attaches death certificate to medical record for attending MD signature
• Notifies nurse upon arrival of an admission and calls attending physician if admission orders are needed
• Direct admission, ensures all parts of patient records are properly identified by use of patient identification label
• Participates in statusing nurse collected specimens and obtains transmittal slip from the printer to be placed on the specimen
• Delivers specimens as needed
• Participates in unit based patient satisfaction, Hourly rounding, assist patient as needed, water, get assistance, Greeting patients and family on admission,
• Answer call bells as needed, Patient call backs, Assist in discharge process,
• Performs environmental rounds on a weekly basis, including patient and non-patient areas
• Performs required clerical work relating to the admission, transfer and discharge of a patient
• Performs required clerical work relating to the admission, transfer and discharge of a patient
• Recognizes patients who may be experiencing pain and reports to the RN
• Recognizes stat and rush Lab results and alerts the Nurse in charge
• Reviews charts for needed forms
• Charts TPR, BP for their shift on graphic reports records
• Attaches all diagnostic reports to chart
• Reviews daily medical order sheets for x-ray, dates and enters properly x-ray prep and lab prep via Clinical Information Systems, as necessary
• Secures needed unit services as directed by Director of Patient Care and/or Assistant Director of Patient Care

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.