VET / SBAT Administration Assistant - 3 days per week

at  St Philips Christian Education Foundation Ltd

INTRODUCTION:

St Philip’s Christian College is a rapidly growing network of learning communities continuing its journey to deliver holistic Christian education that develops the whole child - emotionally, intellectually, socially, physically, and spiritually.
Our team thrives on fostering strong working relationships that continue to encourage innovative and effective change, benefiting both students and staff while staying true to the College’s core values:
Christ first
Serve one another
Strive for excellence
Do what is right
Build community
For over four decades, we have been trusted leaders in education, pioneering new approaches and educational opportunities across the Newcastle, Hunter, and Central Coast regions. We invite you to join us as we continue to explore and create better ways to educate, grounded in Christian values for the whole of life.

DESCRIPTION:

What’s the focus of this position?
The VET / SBAT Administration Assistant will provide essential support to the VET Coordinator in managing Vocational Education programs. This role ensures the smooth administration of VET and SBAT programs, including compliance, enrolments, students support, and coordination of key processes. This role will be 3 days per week, term time only (stood down in school holidays)
Administrative Support
Assist with the organisation and administration of VET and SBAT programs.
Manage student enrolments, including finalising EVET enrolments and uploading required forms.
Maintain and update VET-related documentation, policies, and procedures.
Coordinate data entry and record-keeping in aXcelerate, TASS, and NESA.
Ensure student Unique Student Identifiers (USIs) are verified and submitted.
Work Placement & Industry Liaison
Assist in scheduling and organising work placements, including updating the placement calendar.
Coordinate communication with students, parents, and external providers regarding work placements.
Support the development and distribution of work placement forms and acknowledgement documents.
Assist with the coordination of incursions (e.g., Youth Express, RSA training) and liaise with RTOs.
Compliance & Record-Keeping
Support the VET Coordinator in ensuring compliance with NESA and AISNSW requirements.
Assist in audit preparation, including the maintenance of accurate records.
Manage documentation related to work placement, training plans, and SBAT requirements.
Monitor key curriculum deadlines and ensure required reports are submitted on time.
Communication & Coordination
Act as a key point of contact for students, parents, and staff regarding VET matters.
Assist in the preparation of correspondence, newsletters, and reports related to VET programs.
Support marketing initiatives for VET programs, including updating brochures and website content.
Liaise with external training organisations, employers, and industry bodies to support student training and placement.
Professional Development & Events
Log and track staff professional development sessions in aXcelerate.
Assist in planning and organising VET-related professional learning and workshops.
Support student orientation sessions and induction programs for VET students.
Organise and manage orders for student uniforms and training resources.

OTHER VALUABLE SKILLS YOU MAY HAVE:

Certificate IV in Business Administration or relevant qualification.
Experience working in a school or vocational education setting.
Knowledge of RTO compliance and VET policies.
Current First Aid Certificate is desirable. Training will be provided if you do not currently hold this qualification

Please refer the Job description for details