VFX Production Coordinator

at  Cosa Vfx Inc

CoSA VFX, Inc. is looking for an experienced full-time permanent Ontario-based Production Coordinator. Successful candidates should possess at least 3+ years of experience as a VFX Coordinator in broadcast and streaming television, or feature films.
Our company is a fast-paced and highly collaborative remote production environment with a slate of Episodic and Feature projects in progress. Successful CoSA staff are passionate about providing high levels of the organization and demonstrate the ability to understand when to act and when to seek advice. Applicants with strong communication skills (verbal and written) along with a proactive attitude and sense of humour are greatly valued.
This role will report to our Head of Production, working on our PST timezone schedule. Some holiday coverage will be required to support US teams.

REQUIREMENTS:

Able to work our hours in the PST time zone

Excellent client relations skills:

• Able to distill client requests, especially when a client finds it difficult to articulate their need
• Extract clear and concise feedback from stakeholders to move the project forward
• Manage multiple client requests, understanding the urgency and importance of each request
• Project a calm, engaged tone when communicating with clients

Comprehensive teamwork skills:

• Demonstrated skill working face-to-face with artists and clients
• Collaborate effectively with other production staff working on the same projects
• Understand which team members to look to for answers and approvals
• Strong organizational skills
• Very high level of consistency in carrying out high-volume tasks
• Comfortable monitoring heavy email traffic
• Oversee the execution of client deliveries of all temps and finals

Thorough understanding of the VFX production process and tools:

• Proven ability to create detailed, comprehensive notes during dailies and client meetingsAnticipate - and proactively address
• 
  
• issues that crop up in production

• Hands-on experience with file transfer technologies such as Aspera and FTP
• Extensive knowledge of Shot-tracking software, Mac OS X, and Microsoft Office; familiarity with F-Track a plus.

Communication Skills:

• Communicate information quickly and succinctly to stakeholders via e-mail, instant messaging, video and/or phone calls.
• Express urgency without seeming abrasive or flustered
• Excellent English grammar, spelling and written skills in general to work in an English-speaking environment

• Take notes during daily sessions and client meetings
• Coordinate and execute client ingest and deliveries
• Create bid documents from established templates
• Manage and mentor production assistants and interns
• Address questions (verbal and written) from clients, producers and other stakeholders
• Review shot tracking assignments and their status are up-to-date.