Virtual Assitant

at  SCALEUP

Hi there! We are Scale Up and our client is looking for a Virtual Assistant!

Note to Applicants:

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.

About the Company
Our client specializes in automating personalized outreach and optimizing inbox management with advanced filters, auto-replies, and more. As an innovative startup, they are dedicated to revolutionizing how businesses handle communication and enhance their interaction strategies through cutting-edge AI technology.

ABOUT THE POSITION

We are seeking a highly organized and proactive Virtual Assistant to support their co-owner by managing both professional and personal tasks. This role involves handling communications (Slack/emails), agenda, travel arrangements, and more. The ideal candidate is detail-oriented, capable of managing multiple priorities, and has a strong background in supporting executives remotely, particularly in fast-paced startup environments.

QUALIFICATIONS:

• Minimum of 2 years of remote experience as an Executive/Virual Assistant, preferably for US/Canada startups.
• Advanced proficiency in English and Spanish.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace and Slack.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Availability to work in MST timezone or EST timezone.

• Communication Management: Handle Slack communications, engaging with over 30 agencies, and ensure timely responses to all inquiries.
• Email Management: Monitor and manage the executive’s inbox, responding to emails, and prioritizing messages as necessary.
• Manage and prioritize the manager’s schedule, including meetings, appointments, and travel arrangements.
• Filter potential clients based on budget availability and confirm their participation in scheduled demos.
• Organize client-requested demos, ensuring that clients participate in the calls and have the budget availability to acquire the services
• Organize and ensure the timely payment of outstanding bills, while sending reminders to the executive about upcoming payment deadlines.
• Provide support with various administrative tasks, including preparing reports, creating presentations, and handling other duties as needed