Volunteer Admin - Support for Depression, Family/Caregiver Support and Education

at  Canadian Mental Health Association YRSS

COMMITMENT:

• Adhere to CMHA’s written volunteer policies and procedures
• Agree to a minimum of six months of volunteer placement with a minimum of 2 half days (3.5 hrs.) per week.
• Attend relevant meetings as needed (including site meetings, 1-1 meetings, team meetings, etc.)
• Attend volunteer schedule as agreed with staff supervisor
• Be aware of and follow all health and safety procedures
• Complete a Vulnerable Sector Screening Check
• Inform the supervisor immediately of concerns regarding the welfare of clients or volunteers
• Inform supervisor of incident(s) within 24 hrs.
• Maintains confidentiality with respect to information about clients, family members, and others
• Notify program coordinators, in advance if you are not able to come as scheduled
• Regularly check the CMHA email account
• Submit volunteer hours on UltiPro on a bi-weekly basis

KNOWLEDGE/EXPERIENCE

• Data entry/word processing
• Ability to work with limited supervision following orientation
• Willingness to assist peers & staff

SKILLS

• Detail oriented
• Good interpersonal skills
• Good oral and written communication
• Good organizational skills
• Professionalism
• Time management

ROLE DESCRIPTION:

To provide administrative support to the Support for Depression / Family & Caregiver Education Coordinator regarding group administration, coordinating co-facilitator volunteers, and supporting the training of new volunteers.
The Volunteer is expected to commit to a minimum of two, 3.5-hour shifts. Shift hours should be performed Monday to Friday between the hours of 8:30 and 4:30.

DUTIES:

• Approving/monitoring of volunteer hours and completing volunteer check-ins
• Assist in the scheduling and facilitating of volunteer training
• Complete word processing tasks as required
• Filing, including setting up new files, as requested
• Photocopying, scanning and faxing
• Prepare documents, packages, and handouts for distribution
• Support the coordinator in reviewing/interviewing potential new volunteers
  The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this role. They are not intended to be an exhaustive list of all responsibilities and activities required for the position.