Warehouse Administrator

at  WEP Clinical

QUALIFICATIONS

• Previous experience with logistics, supply chain, and refrigeration (preferred).
• Inventory Management software experience (preferred)
• Physically able to lift up to 50 lbs, package boxes, build pallets, and operate a pallet jack.
• Advanced organizational skills and time management skills
• Strong verbal and written communication skills
• Proficient with Microsoft Office Suite, including MS Word and Excel

ROLE OBJECTIVES

The WEP Clinical Warehouse Administrator plays a vital role in supporting our warehouse operations team and the production team. This position encompasses a wide range of responsibilities, including Goods Receipt, Order fulfillment, Secondary Packaging activities & General Warehouse Administration Tasks, all while ensuring compliance with Good Distribution Practices & Good Manufacturing Practices. Our primary objective is to efficiently handle pharmaceutical and ancillary products, maintaining the highest quality standards.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Product Handling: Assist with the intake, shipping, and distribution of products from the warehouse, adhering to corporate Standard Operating Procedures (SOPs).
• Inventory Management: Support physical inventory management both in the warehouse and within WEP’s inventory system, Unleashed. Conduct inventory stock counts as needed.
• Documentation: Maintain impeccable documentation practices for product receipts, customer orders/shipments, and controlled substance receipting, meeting internal and DEA recordkeeping requirements.
• Logistics Support: Serve as a backup to the Logistics Coordinator/Manager, especially regarding courier ordering when required.
• Warehouse Maintenance: Contribute to warehouse maintenance tasks, including equipment upkeep, validation, mapping, pest control, and contingency plan testing.
• Administrative Assistance: Provide administrative support to the Quality Department, Logistics Department, and Warehouse Operations as needed.
• Supplies Management: Manage warehouse ancillary supplies, shipping components, and materials.
• Quality Focus: Work in strict compliance with Good Distribution Practices (GDP)/GMP Good Manufacturing Practice and within the framework of our Quality Management System
• Labelling/Production Administration: Cover production activities in both Ireland and the US, ensuring seamless operations across regions by overseeing:
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• Masterbatch creation

• Ordering of cartons
• Label design using Bartender
• Ordering of pre-printed and blanket labels
• Managing the production schedule and aligning it with warehouse operations