Work Integrated Learning Administrative Officer

at  Red Deer Polytechnic

PLEASE SEE SPECIAL INSTRUCTIONS FOR MORE DETAILS.

• This position is open until filled with the first review of applicants on October 23, 2024.
• This position is contingent on conditional funding and does not qualify for conversion under the AUPE Collective Agreement.

POSITION SUMMARY

Are you passionate about making a difference in students’ lives? Join the expanding Career Education and Experience Development team in a term role November 1, 2024 – June 30, 2025. This is a fantastic opportunity to collaborate with a dedicated team focused on placing students in valuable work experience opportunities.
In this role, you will provide Work Integrated Learning (WIL) support primarily to the School of Health and Wellness, as well as other divisions as needed within RDP’s WIL Strategic Plan. The position is multifaceted, involving a wide variety of programs, each with its own unique disciplines and partner agencies. The ideal candidate will possess the knowledge and discernment to apply the appropriate practices to each program and pay close attention to the detailed actions required to adequately prepare students for their placements.

REQUIRED QUALIFICATIONS

• Two (2) years of post-secondary training, completion of a community college certificate in Office Administration or equivalent
• 2 – 3 years post-secondary experience
• Current knowledge and understanding of administrative processes used in the operation of a large organization and ability to apply that knowledge
• Demonstrated computer proficiency including Microsoft products (Outlook, Word, Excel, SharePoint, etc.)
• Analytical skills – collect and reconcile data from various sources
• Discernment – ability to know when to achieve results through initiative and when to escalate situations
• Attention to detail – keen eye for spotting errors or deficiencies
• Excellent written and oral communication skills combined with a strong focus on customer service
• Ability to work under pressure with the skills to prioritize workload and handle multiple tasks
• Strong interpersonal skills: ability to work in a cooperative team environment

PREFERRED QUALIFICATIONS

• Experience in web-based software, HSPnet (training available on the job), MERX Contract Management System, DocuSign, AHS InSite an asset
• Some familiarity with healthcare disciplines, the various roles and types of workplaces, health science practicum education, and health information systems an asset
• Understanding of post-secondary education programs
• Experience with legal contracts and contract management systems

Work Integrated Learning (WIL) Placement Experiences

• Meet the objectives in administering work integrated learning experiences for assigned programs and courses
• Determine the appropriate agency/site/unit/department initiate requests to sites, student eligibility, negotiate changes, monitor for declines/accepts, submit replacement requests for declines, follow-up on unanswered requests
• Maintain knowledge of placement requirements of external organizations and systems
• Gather, organize, and communicate relevant placement information to WIL Coordinator, faculty and/or course lead, as appropriate
• Initiate, verify, and maintain contractual affiliation agreements between RDP and practicum agencies following RDP policy and procedures
• Respond to placement questions or issues as appropriate, consulting with and informing WIL Coordinator as necessar

Responsibilities include, but not limited to:

Work Integrated Learning (WIL) Placement Experiences

• Meet the objectives in administering work integrated learning experiences for assigned programs and courses
• Determine the appropriate agency/site/unit/department initiate requests to sites, student eligibility, negotiate changes, monitor for declines/accepts, submit replacement requests for declines, follow-up on unanswered requests
• Maintain knowledge of placement requirements of external organizations and systems
• Gather, organize, and communicate relevant placement information to WIL Coordinator, faculty and/or course lead, as appropriate
• Initiate, verify, and maintain contractual affiliation agreements between RDP and practicum agencies following RDP policy and procedures
• Respond to placement questions or issues as appropriate, consulting with and informing WIL Coordinator as necessary