Workflow Coordinator/Executive Assistant

at  REALTOR Darrah Selanders

WORKFLOW COORDINATOR (MIRACLE WORKER OF ALL THINGS ADMINISTRATIVE)

What I want from my World Class Assistant:
Organize Me
Create systems
Proactively find better solutions for my biz
Straighten out my tangled mess
Make my life feel like a delight
Make me look good
Weekly 30 min meeting
Create workflows in Asana/Highnote/GQueues

Qualifications

• Strong organizational skills
• Strong communication skills
• Proficient in time management
• Ability to work autonomously maintaining fluctuating deadlines and priorities
• Experience with Google suite of programs (Docs, Sheets, Gmail etc

Contacts (CRM management)
Scheduling (i.e. ensure follow-up is scheduled)
Emails (i.e. be the keeper of the email account, flagging items for my attention)
Listing Management
Buyer Management
Transaction Management
Website/Social Media (i.e. utilize AI Social Media program)
Office (i.e. supplies, need a new coffee maker)
Personal (integrate household schedule into work schedule)
I only want my assistant(s) to do the things they will excel at. Please identify where your strengths and weaknesses are so I can ensure hiring the right people to cover all requirements.
Most but not all tasks can be completed remote. A 30 min weekly meeting mandatory, min one per month in person and other tasks will require on site or in transit time.
Pay dependent on hours and skills. Bonus structure added after probationary period

Qualifications

• Strong organizational skills
• Strong communication skills
• Proficient in time management
• Ability to work autonomously maintaining fluctuating deadlines and priorities
• Experience with Google suite of programs (Docs, Sheets, Gmail etc)

Job Types: Fixed term contract, Freelance
Contract length: 3-48 months
Pay: $25.00-$45.00 per hour
Expected hours: 15 – 35 per week

Additional pay:

• Bonus pay

Benefits:

• Flexible schedule

Application question(s):

• What is one item from the position description that got you really excited?
• What is one item from the position description that makes you very nervous but you will give 110% effort to learn
• What is one item from the position description that is completely out of your wheel house and I would need to look for someone else to complete.
• Travel between Carstairs/Airdrie/Calgary/Red Deer and towns in between will sporadically be required in your personal vehicle. Acknowledge this will not be a problem for you.
• What is your experience working as a contractor rather than employee?

Work Location: Hybrid remote in Carstairs, AB
Application deadline: 2025-02-11
Expected start date: 2025-02-1