Workforce Information Analyst

at  Alder Hey Childrens NHS Foundation Trust

To ensure high quality workforce information is provided to the organisation to facilitate the development of robust Divisional workforce plans. Specify, design and provide reports to meet local, regional and national requirements, using ESR tools (ESRBI) . To support the development of action plans for Division/Corporate Service areas to attain and maintain performance levels within Trust thresholds with regard to all workforce related KPIs (such as sickness, PDRs and Mandatory training) Carry out benchmarking to support the delivery of high-level management workforce information Produce and co-ordinate information for external returns (e.g. NHSI, WRES) and major internal reports (corporate report), ensuring timely delivery to agreed deadlines and to high levels of accuracy.
Update records on the ESR system including employee personal details and the organisational hierarchy. Identifying errors or data anomalies and ensure they are corrected accordingly. (referring to monthly Woven reports) Support the Administration of routine checking of employees professional registrations, including contacting employees, accessing the appropriate professional organisations web site, managing the ESR professional registrations interfaces and updating the employees personal record accordingly. Undertake regular audits of data, liaise with relevant departments to ensure that necessary data fields are complete, accurate and that data inputting procedures are being followed.
DBS checking, certificates of sponsorship information, ethnicity and equal opportunities data etc. Prepare ad-hoc reports on the workforce (e.g. FOI requests, HR team request). Report on learning & development, and appraisal activity, providing analysis of activity, trends, equality and diversity monitoring etc.
Attend user group meetings as a deputy for the Workforce Information Manager when required and any meetings with other departments where there is a need for ESR expertise or/and the provision of workforce information to support projects. Promote and maintain data quality within ESR and other workforce systems. Administer ESR including setting up new users, allocating the appropriate levels of responsibility (e.g. ESR, ETADs.).
Audit ESR users regularly to ensure access rights are appropriate at all times and any leavers records have been terminated. Support an efficient ESR helpdesk service for users by providing timely support and advice. Training and Staff Development Regularly train HR and Managers across the Trust in the use of ESR, producing relevant training, guidance and support documentation Provide training and development to the Workforce Information Assistant, being a point of contact for queries and escalations Support the Workforce Information Manager to, plan, manage and implement defined ESR related projects. To assist where appropriate in the delivery of internal HR events, including induction as directed.
To participate in specific project areas as agreed with the Workforce Information Manager. To liaise and work with HR colleagues as appropriate to maintain effective communication, ensuring that best practice is shared and developed and to facilitate cross cover for colleagues. To work in a manner consistent with the CIPD Code of Professional Conduct. To undertake any other duties as allocated, which are commensurate with the grade and nature of the post

Please refer the Job description for details