Workforce Scheduling Planner

at  gtd healthcare

Key duties and responsibilities include: Take ownership for the overall planning, administration, co-ordination, and resourcing of the staff portfolio to meet the needs of the service, including working closely with team members to ensure that services are fully resourced and run smoothly. Undertake role duties in accordance with the agreed SLA and KPIs for the Workforce scheduling and planning team and organisational Core Principles, liaising other departmental functions as appropriate. Ensure all resourcing data is up to date, accurate, and relevant to the agreed operational plan. Arrange shift cover for own portfolio, allocating staff annual leave according to policy and agreed parameters.
Record all staff sickness/absence data appropriately. Alter and update Rotamaster to provide the best cover according to the needs of the service and to attain the optimum use of the resources available. Identify known Rota gaps and ensure that appropriate cover arrangements are in progress. Identify known Rota gaps and ensure that appropriate cover arrangements are in progress.
Ensure locum/temporary staff are booked within agreed guidelines. Work closely with the Workforce Administrator to allow requirements to be published in the agency calendar in a timely manner. Work with to ensure a rolling 3-month view of quotas are published on Rotamaster, contracted tasks are assigned, and other resource planning activities are carried out in accordance with gtds planning calendar. Use information provided by the Workforce/BI Team to conduct informed assessments of predicted staffing levels, ensuring that bank shifts are advertised accurately and in a timely manner.
Work in partnership with the Workforce/BI Team and the Transformation Office to understand new service requirements and ensure these are captured within the system in a timely manner. Work in partnership with GMUPCA to collect weekly rotas for the GM CAS service, GM Urgent Dental Assessment Service and other alliance services and provide overall resource view and make recommendations for service delivery. Serve as the real-time monitor for the operations team by providing direction, guidance, and performance updates to hit service level goals, e.g. environment check, dental, inbound traffic.
Work closely with the operational team and other departments as required in order to achieve the duties listed above. Other duties: Any other duties, as agreed with the line manager to meet the needs of the organisation. This may include travel to other sites within the organisation

Please refer the Job description for details