Workplace and Environmental Specialist

at  Womens College Hospital

Women’s College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you’re ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women’s College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice.
Healthcare Revolutionized 2030 is our roadmap to the future. Our strategy is built on the pledge that the founders of our hospital made 140 years ago and reaffirms our commitment to providing equitable, accessible, best-in-class healthcare for everyone – meeting people where they are on their healthcare journey and partnering with them to reach their goals of living their healthiest lives possible. The stage has been set for Women’s to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone.

JOB DESCRIPTION

Summary of Duties, but not limited to:

• Oversees space utilization, tracks vacancies and ensures that space plans are kept up-to-date.
• Conducts periodic space audits/assessments and reviews all workspace allocation and solutions such as calendar/tracking systems to leverage touch down and meeting spaces.
• Assist Facilities with planning and executing office moves and expansions, while supporting facilities with onsite minor works and variation projects.
• Monitors, tracks and evaluates the progress and adherence to project milestones, key performance indicators, timelines and resource allocation.
• Coordinates and creates communication and promotional activities and materials, as required.
• Collaborates with Hospital customers to understand their facilities requirements and ensure appropriate solutions are sourced consistent with approved standards.
• Reviews operational issues/trends, identifies potential improvements and participates in implementation of solutions.
• Supports with the Facility Action Form (FAF) process and works with facilities to provide overall direction and guidance as necessary.
• Interfaces with Hospital departments and staff as it relates to space and facility related requests/queries.
• Ensures Environmental Sustainability by creating and implementing strategies to reduce the hospital’s environmental footprint.
• Liaising with internal and external stakeholders on ESG initiatives, challenges and enquiries.
• Providing support to the ESG team through all stages of work, including, but not limited to: tracking and analyzing ESG data, engaging with stakeholders, and supporting internal communications.
• Supporting the development of ESG-related processes, criteria, KPI’s, and tools for monitoring the progress and success of ESG initiatives.
• Schedules meetings and coordination of follow-up items to ensure all ESG-focused initiatives remain on track.
• Continuously monitors and maintains awareness of global and local ESG developments, trends, regulations, and best practices to support WCH’s program development.
• Coordinates and disseminates meeting packages and takes detailed minutes for regular standing meetings including the Space Planning and ESG Committees.
• Participates in working groups as required to support ESG and Space initiatives.
• Develop standard project templates and documents while ensuring timelines for project implementation are followed.
• Other duties and project support may be required such as providing project specific support, including scheduling, project controls, cost tracking, and logistics support.

As a role model and champion you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.
The responsibilities described above are representative and are not to be construed as all-inclusive.

QUALIFICATIONS

• Undergraduate degree in a related field such as Project Management, Facilities Management, or Sustainability field required.
• Project Management Professional Designation or Facility Management Professional certification is an asset.
• Three to Five years of progressive work experience in project coordination or sustainability experience is required.
• Baseline understanding and passion for Environmental, Social and Governance (ESG) principles and industry best practices and standards.
• Ability to generate new and enhanced ESG concepts and ideas both internally and externally.
• Previous experience in a healthcare field or academic environment preferred.
• Strong stakeholder engagement skills and experience with multi-stakeholder communications and ability to build and maintain relationships.
• Demonstrated expertise in using metrics as well as having an analytical approach to inform, influence and communicate.
• Excellent multi-tasking, time management and organizational development skills. Strong critical thinking abilities.
• Communicates professionally and effectively with all levels of management and staff.
• Ability to effectively prioritize and execute tasks.
• Excellent written and oral communication skills to create correspondence and reports and prepare presentations and educational materials.
• Advanced knowledge in all facets of MS Office platforms.
• Demonstration of Project management and coordination skills.
• Demonstrated ability and willingness to learn and adapt.
• Results oriented with demonstrated attention to detail.
• Excellent interpersonal and relationship-building capabilities.
• Experience and ability to work with a team, as well as independently.
• Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all

• Oversees space utilization, tracks vacancies and ensures that space plans are kept up-to-date.
• Conducts periodic space audits/assessments and reviews all workspace allocation and solutions such as calendar/tracking systems to leverage touch down and meeting spaces.
• Assist Facilities with planning and executing office moves and expansions, while supporting facilities with onsite minor works and variation projects.
• Monitors, tracks and evaluates the progress and adherence to project milestones, key performance indicators, timelines and resource allocation.
• Coordinates and creates communication and promotional activities and materials, as required.
• Collaborates with Hospital customers to understand their facilities requirements and ensure appropriate solutions are sourced consistent with approved standards.
• Reviews operational issues/trends, identifies potential improvements and participates in implementation of solutions.
• Supports with the Facility Action Form (FAF) process and works with facilities to provide overall direction and guidance as necessary.
• Interfaces with Hospital departments and staff as it relates to space and facility related requests/queries.
• Ensures Environmental Sustainability by creating and implementing strategies to reduce the hospital’s environmental footprint.
• Liaising with internal and external stakeholders on ESG initiatives, challenges and enquiries.
• Providing support to the ESG team through all stages of work, including, but not limited to: tracking and analyzing ESG data, engaging with stakeholders, and supporting internal communications.
• Supporting the development of ESG-related processes, criteria, KPI’s, and tools for monitoring the progress and success of ESG initiatives.
• Schedules meetings and coordination of follow-up items to ensure all ESG-focused initiatives remain on track.
• Continuously monitors and maintains awareness of global and local ESG developments, trends, regulations, and best practices to support WCH’s program development.
• Coordinates and disseminates meeting packages and takes detailed minutes for regular standing meetings including the Space Planning and ESG Committees.
• Participates in working groups as required to support ESG and Space initiatives.
• Develop standard project templates and documents while ensuring timelines for project implementation are followed.
• Other duties and project support may be required such as providing project specific support, including scheduling, project controls, cost tracking, and logistics support