Workplace Effectiveness Specialist (f/m/x)

at  Mars

Office Facilities Management:

• Ensuring cooperation with entities and suppliers to ensure continuity of office work.
• Supervision of the office equipment, its aesthetics, layout and proper functioning considering the decorations and convenience of work of MGS Associates.
• Cooperation with service providers for the office & representing MGS Office in projects connected with Workplace.
• Ensure quality and availability of key workplace services in GSW office e.g. cleaning service, vending machines, coffee machines, fruits, sweets.
• Managing the pool of mobile phones e.g. buying, issuing, exchanging, unlocking cards etc. as well as entrance and parking cards for GSW site.
• Own and execute the process of Safety training, manage vendor and drive CI for for GSW, GSP and as applicable also WAW office.
• Monitoring expenses and office budget including if needed CAB and setting up all office related Pos.

Site Engagement and Visitors:

• First point of contact for guests and teams planning team meeting in MGS office in Warsaw, including visa invitations and letters, meeting booking, catering, transport, etc.
• Management and coordination of reservations for “restricted” rooms.
• Support MGS GSW Engagement team in terms of execution of planned activities (e.g. communication, payment, logistical support).
• Organize MGS site events as per annual plan e.g. Christmas Lunch, Annual office party.
• Owning and proactively driving all internal communication in the office: e.g. contact with the agency, internal announcements (posters/TV Screens), internal support for communication activities.
• Coordination of the Office Rescue Group (identification of members, training etc.)
• Works with a network of Associates across segments and MGS functions to drive Associate Experience and Engagement with the objective to make GSW office a Great Place to Work.