Workplace Specialist

at  Womens College Hospital

Women’s College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you’re ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women’s College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice.
Building on the momentum of our Healthcare Revolutionized 2018-22 Strategy, our [r]Evolution Build Back Better Strategic Framework outlines our path forward into 2024. The stage has been set for Women’s to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone.
We are seeking a Regular Part Time Workplace Specialist that will support the implementation of a hybrid work environment by coordinating all the relevant workstreams that will feed into the development of WCH’s Flexible Working Strategy across all departments.

This role will be responsible for overseeing the daily coordination of project execution and implementation activities.

• Develops, manages, recommends and executes on detailed project schematics for the Flexible Working Strategy
• Supports the employee experience during the onboard/offboarding process including logistical support related to hybrid workplace, including internal and external supports with IT, and liaising with facilities to ensure there is a process for identifying and allowing for workspace allocation and tech solutions
• Develops tools, and training on various aspects related to hybrid work environments and processes and supporting hybrid teams and employees, keeping abreast of best practices
• Collaborates with stakeholders to appropriately collect and consider all information related to workplace issues relating to the Flexible Working Strategy, provides solutions in collaboration with Organizational Development and Employee/Labour Relations
• Creates, processes, and edits Flexible Working Strategy including responsible for training and coaching that helps support an employee culture that values and embraces a hybrid team environment
• Creates toolkits, FAQ’s, documents that help navigate employee questions and concerns and oversee a process for assessing appropriate circumstance and conditions for hybrid work strategies and responsible for developing the employee experience communications, liaising between departments, and ensuring that processes for communication channels are established for hybrid working environments
• As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.
• The responsibilities described above are representative and are not to be construed as all-inclusive.

QUALIFICATIONS

• Undergraduate degree in , Human Resources, Organizational Development, Business, Project Management, or related field required
• Project Management Professional, Certified Human Resource Professional, or PROSCI designation asset
• Three (3) to five (5) years of work experience in project coordination or employee relations experience in a similar role.
• Previous experience in health services or academic environment preferred
• Strong stakeholder engagement skills and experience with multi-stakeholder communications and ability to build and maintain relationships
• Demonstrated expertise in using metrics as well as having an analytical approach to inform, influence and communicate.
• Excellent multi-tasking, time management and organizational development skills.
• Strong critical thinking abilities.
• Familiar with policy and procedure development, asset
• Team player with high degree of flexibility; can shift gears quickly
• Communicates professionally and effectively with all levels of management and staff.
• Ability to effectively prioritize and execute tasks
• Excellent written and oral communication skills to create correspondence and reports, and prepare presentations and educational materials
• Proven Research and analytical skills
• Ability to understand Workplace and organizational behaviours
• An understanding of industry best practice
• Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria
• Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all

• Develops, manages, recommends and executes on detailed project schematics for the Flexible Working Strategy
• Supports the employee experience during the onboard/offboarding process including logistical support related to hybrid workplace, including internal and external supports with IT, and liaising with facilities to ensure there is a process for identifying and allowing for workspace allocation and tech solutions
• Develops tools, and training on various aspects related to hybrid work environments and processes and supporting hybrid teams and employees, keeping abreast of best practices
• Collaborates with stakeholders to appropriately collect and consider all information related to workplace issues relating to the Flexible Working Strategy, provides solutions in collaboration with Organizational Development and Employee/Labour Relations
• Creates, processes, and edits Flexible Working Strategy including responsible for training and coaching that helps support an employee culture that values and embraces a hybrid team environment
• Creates toolkits, FAQ’s, documents that help navigate employee questions and concerns and oversee a process for assessing appropriate circumstance and conditions for hybrid work strategies and responsible for developing the employee experience communications, liaising between departments, and ensuring that processes for communication channels are established for hybrid working environments
• As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.
• The responsibilities described above are representative and are not to be construed as all-inclusive