Youth Development Program Coordinator

at  Eugene Family YMCA

Job Title: Youth Development Program Coordinator
Department: Youth Development
Classification: Exempt, full time
Reports to: Youth Teen & Family Director

POSITION SUMMARY

Provides direct supervision to multiple afterschool programs. Creates positive, nurturing relationships with YMCA staff, all school employees, while building cooperative relationships with families. Provides direction for the programs and implements quality programming assessments. Provides quality experience to staff, youth, and families that focus on the YMCA values: caring, honesty, respect, and responsibility. Promotes and supports the potential of all youth in programs and facilitates peer-to-peer connections as part of the overall youth development experience.

MINIMUM QUALIFICATIONS

• Enrolled in the Child Care Division Central Background Registry (oregonearlylearning.com) and proof of enrollment
• Please complete the online application right away as it will take several weeks to process
• Must be 21 years or older
• Must have 1 year of experience supervising adults
• At least 18 months of experience serving or working with youth 3-12 years old
• Must meet the Office of Childcare requirements for the Program Leader position:
• 60 hours of experience working in the program AND Completion of 20 clock hours of training, completed within the last five years, focused on school-age child care that meets the following core knowledge criteria:
• Five clock hours in understanding and guiding behavior (UGB)
• Five clock hours in learning environments and curriculum (LEC)
• Five clock hours in human growth and development (HGD)
• Five clock hours in program management (PM)

OR

• At least 240 hours of qualifying experience working with school-age children in the last five years in a Certified Child Care Center or comparable group care program

OR

• At least an AA Degree in:
• Early childhood education
• Child development
• Elementary education
• Special education
• Physical education
• Recreation
• Human development
• Child and family studies
• Home economics

OR

• At least a Step 8 in the Oregon Registry

PREFERRED QUALIFICATIONS

• Meets Office of Childcares Preschool Teacher requirements
• 20 semester (30 quarter credits) in Child Development, Early Education, Elementary Education, Special Education OR a minimum of two years (or 1500 hours) of experience working in a licensed preschool
• Previous experience with diverse populations
• Bi-lingual; conversational fluency in Spanish, French, Mandarin or Mam

LEADERSHIP SKILLS

• Inclusion: Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence
• Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community
• Communication & Influence Listens and expresses self effectively and in a way that engages, inspires and builds commitment to the Ys cause
• Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential
• Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations
• Innovation: Creates and implements new and relevant approaches and activities that improve and expand the Ys work and impact in the community
• Program/Project Management: Ensures program or project goals are met and intended impact occurs

Programmatic

• Ensuring childcare programs operate properly on a daily basis; program support is the primary focus of this position and should always take priority
• Conduct at least two on-site observations per month for assigned before and after school and preschool programs
• Conduct monthly 1:1 check-ins with Program Leader II/Early Learning Site Director for assigned programs
• Immediately address program/youth/family concerns following the youth development policy and procedures
• Must be available by phone at all times during childcare hours
• Oversee family communications and share community resources with families including resources for children with special needs
• Manage administrative functions, including but not limited to, maintaining records; financial management; budgeting; maintenance of buildings and grounds; meal planning and preparation; and transportation, if provided
• Oversee the incident and accident reports for assigned programs
• Oversee program enrichment calendars and family boards
• Seasonal program set up
• Fill in as front-line childcare staff as needed in order to keep programs running

Certification

• Fulfill licensing requirements for assigned programs
• Participate in visits with licensing specialists as needed
• Hold program(s) accountable to all licensing requirements
• Is up to date with guidance put forth by the Office of Childcare

Development

• Develop and implement the Ys operational and personnel policies
• Supervise the personnel, volunteers, field study students and other individuals providing services in the program
• Oversee the training and professional development of staff including setting educational goals, observation and mentoring
• Implement program development
• New Staff Orientation
• Director Orientations
• Program Procedures
• Other training as needed
• Continue personal training of 18 hours per certification year (1.25 hours per month)
• 8 hours in child development
• 10 hours in the core knowledge category of Program Management
• Attend New Staff Orientation within 10 day of hire date
• Complete all required trainings as assigned by supervisor, by scheduled due date

Communication

• Communication with site/facility contacts
• Maintains positive relationships and effective communication with coworkers
• Conducts family conferences as needed, and maintains positive relationships and effective communication
• Takes note in staff and family conversations to add to a shared drive
• Assists in the marketing and distribution of program information

Staffing

• Support the need and scheduling of substitutes
• Coordinate staff appreciation and celebrations
• Conduct intentional development and performance conversations with staff and record them for personnel files, corrective actions, and staff recognition

Other

• Assist in the day-to-day items that come up at the Y
• Assisting in the daily needs/requests of the programs that the coordinator oversees (can often require immediate attention)
• Must maintain a current, valid Oregon drivers license, a DMV driving record that meets YMCA standards, and evidence of insurability throughout entire term of employment, and reliable transportation
• Other duties as assigned