Meallmore are looking for an Accounts Assistant - Sales Ledger and Payroll (Clients Accounts) to join our ever-growing team at head office in Caulfield House, Inverness. We are a leading provider of residential care services, currently operating 27 care Homes across Scotland. Our high-quality care is individually tailored to residents’ needs, while allowing them to be as independent as they wish.

QUALIFICATIONS AND SKILLS:

• Excellent numerical/analytical skills
• Excellent verbal and written communication skills
• Good organisational skills
• Good time management and the ability to work to deadlines
• Minimum one year’s experience in an accounts role.
• Experience of Microsoft Office programs.
• Be proficient at reconciling a fee account to carry out the credit control function effectively
• Ability to multitask, be tenacious and with experience be able to identify where there are errors or omissions in the information provided to you

YOUR ROLE AS A MEALLMORE ACCOUNTS ASSISTANT (CLIENTS) WILL INCLUDE:

• Ensuring that care fees are accurately invoiced, and receipts posted accurately.
• To effectively carry out the credit control function, including participating in monthly debt calls with the Home/Area Manager
• Build relationships with Care Homes and Local Authorities
• Finalise accounts and arrange refunds, where appropriate
• Process Weekly Direct Debits and follow banking guidelines for issuing all correspondence relating to Direct Debits
• Communicate effectively, professionally and sensitively with clients’ families
• Have a good knowledge of Care Home funding

ONE WEEK IN FOUR YOU WILL BE RESPONSIBLE FOR PROCESSING PAYROLL, RESPONSIBILITIES INCLUDE:

• Importing data from our time management system to the payroll system
• Processing new employees, leavers and internal transfers
• Processing of any payments/deductions not exported from the time management system e.g. statutory payments, Company Sick Pay etc
• Updating payroll records by recording notified change
• Reconciling hours from the time management system to hours paid via the payroll system
• Submitting RTI information to HMRC using the Government Gateway
• Dealing with ad-hoc queries from staff in relation to their pay