JOB SUMMARY

Heritage Law is seeking a diligent and detail-oriented Receptionist/Administrative Assistant to join our team in Charlottetown. This role is integral to our firm’s success, providing essential support to our lawyers and ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced, collaborative environment, bringing both organizational skills and a passion for client service to the position.

SKILLS

The ideal candidate will possess:

• minimum 2 years of experience as a receptionist or an administrator or in a related role;
• proficiency in Microsoft Office Suite;
• strong organizational skills with a high level of attention to detail;
• excellent verbal and written communication abilities;
• multitasking and time-management skills;
• adaptability to handle changing priorities and tasks;
• the ability to handle confidential information with integrity and professionalism;
• interpersonal and customer service skills.

Job Type: Full-time
Pay: From $40,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• On-site parking
• Profit sharing
• Vision care

Ability to commute/relocate:

• Charlottetown, PE C1A 4P4: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person
Expected start date: 2025-09-1

As a Receptionist/Administrative Assistant at Heritage Law, you will be responsible for:

• supporting office operations by:
• organizing and maintaining physical and electronic filing systems, ensuring confidentiality and adherence to legal procedures;
• opening and closing in-house and transferred files;
• preparing and typing a variety of legal documents, including wills, deeds, and corporate minutes, from handwritten notes or drafts;
• printing documents for signing;
• scanning the lawyer’s daily notes and court filed documents to electronic file;
• establishing and maintaining office procedures and routines to ensure operational efficiency;
• ordering office supplies and corporate client’s supplies;
• greeting clients and getting them settled in the boardroom with water or coffee;
• tidying up the boardrooms for the next client;
• answering incoming calls and gathering all relevant information to transfer the call or do a conflict check;
• returning phone calls;
• scheduling meetings;
• light housekeeping to ensure a clean and comfortable environment for staff and lawyers;
• water plants.