ADMINISTRATIVE AND EXECUTIVE SUPPORT

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.

ROLE INFORMATION:

We are seeking a proactive and highly organised Executive Assistant to support the Centre Director and work closely with our wider Senior Leadership Team. This is a unique opportunity to help shape a new role at the heart of a forward-thinking healthcare organisation. The successful candidate will be instrumental in ensuring the seamless operation of our centre, contributing to strategic projects, relationship management, centre performance tracking, and high-level administrative coordination. The Executive Assistant will be in a position that builds strong working relationships with key stakeholders, providing outstanding customer service and representing the Senior Management with professionalism and discretion.

JOB RESPONSIBILITIES

You will work predominantly Monday-Friday around the core hours of 9-6pm, however will need flexibility to support occasional evening meetings or events. This role offers flexible hybrid working (up to 2 days per week from home), balanced with the need to be present onsite at the Welbeck centre to support operational and clinical teams. This position as Executive Assistant is a senior administrative, providing an excellent standard of secretarial support primarily to the Centre Director to ensure the smooth operation of the Senior Management office. This will include a wide range of activities such as diary management, arranging meetings with internal/external parties, arranging events and forums, administration and minuting of meetings, and tracking actions. You will also be coordinating the complaint management, doctor practising privileges and centre wide HR and recruitment activities.